Maintenance

Maintenance Instructions



Cleaning the Machine

Note the following before cleaning your machine:

  • Make sure no document is stored in memory, then turn off the main power switch and disconnect the power cord.
  • Use a soft cloth to avoid scratching the components.
  • Do not use tissue paper, paper towels, or similar materials for cleaning; they can stick to the components or generate static charges.

Remark
  • Never use volatile liquids such as thinners, benzene, acetone, or any other chemical cleaner to clean the machine. These can damage the machine components.
  • When you turn off the main power switch, the jobs stored in memory will be saved about three hours depending on the internal battery. To check the jobs stored in memory, see the following:

Exterior

Interior

Fuser Roller

Scanning area

Keep the scanning area clean to avoid dirty copies or faxes to be sent.


Cleaning the Feeder (ADF)


Cleaning the ADF Automatically

Transcription Roller


Exterior

Return to Overview


  1. Turn off the main power switch and disconnect the power cord.
  1. Wipe the machine's exterior with a clean, soft, lint-free cloth dampened with water or diluted dishwashing detergent solution.
  1. Wait for the machine to dry, then reconnect the power cord and turn on the main power switch.


Interior

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Clean the machine's print area periodically to prevent toner powder and paper dust from accumulating inside.


  1. Turn off the main power switch and disconnect the power cord.
  1. Open the left cover.
  1. Grasp the blue plastic pull tab (A) on the toner cartridge.
  1. Pull the blue plastic pull tab until you can easily hold the handle of the toner cartridge.
  1. Remove the toner cartridge.
  • Always hold the toner cartridge by its handle.
  • To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth.
  • Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged.
  1. Use a clean, soft, dry, lint-free cloth to remove any toner or paper debris from the machine's interior.
  • Do not touch the fixing assembly (A) as it becomes very hot during use.
  • Do not touch the transfer roller (B) as this can damage the machine.
  • If loose toner comes into contact with your skin or clothing, wash with cold water. Warm water will set the toner.
  1. Hold the toner cartridge by its handle.

The arrows (A) on the toner cartridge should be pointing toward the machine.

  1. Insert the toner cartridge into the machine as far as it will go.

The left edge (A) and the right side protrusions (B, C) of the toner cartridge should be aligned with on the guides inside the machine.

  1. Push the toner cartridge to make sure it is properly set in the machine.
  • Do not touch the fixing assembly (A) as it becomes very hot during use.
  1. Close the left cover.
  • Be careful not to get your fingers caught.
  • If you cannot close the left cover, do not force it to close. Open the cover and make sure the toner cartridge is properly set in the machine.
  1. Reconnect the power cord and turn on the main power switch.


Fuser Roller

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If black spots appear with printing, the fuser roller in the main unit may be dirty. Should this occur, clean the fusing roller in the following procedure. The roller should also be cleaned each time the toner cartridge is replaced. Load a sheet of blank A4 paper into the multi-purpose tray and start cleaning.


Remark
  • Cleaning the roller takes approximately 130 seconds.
  • When some jobs are stored in memory, this function is not available.

  1. Press [Additional Functions].
  1. Press [] or [] to select <ADJUST./CLEANING,>, then press [OK].
  1. Open the multi-purpose tray.
  1. Pull out the multi-purpose tray extension until it clicks, then open it.
  1. Load a sheet of blank A4 paper.
  1. Press [] or [] to select <FIX. UNIT CLEANING>, then press [OK].
  1. Press [] to select <YES>.

Cleaning starts. When finished, the display returns to standby mode.

To not perform cleaning press [] to select <NO>.

  • Use standard paper as the cleaning paper.
  • Throw away the cleaning paper after use.


Cleaning the Feeder (ADF)

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Keep the scanning area clean to avoid dirty copies or faxes to be sent.

If your documents have black streaks or appear dirty after copying them using the ADF, this may be caused by pencil lead rubbing off the documents and onto the roller. Clean the ADF scanning area, film, and roller.


  1. Turn off the main power switch and disconnect the power cord.
  1. Lift the lever, and open the ADF cover.
  1. Open the feeder front cover.
  1. Clean the rollers (A) inside the ADF with a cloth dampened with water. Then wipe the area with a soft, dry cloth.
  • Do not dampen the cloth too much, as this may tear the document or damage the machine.
  1. Clean the narrow glass plate (B) and the white plate (C) with a cloth dampened with water. Then wipe the area with a soft, dry cloth.
  • Do not push on the white plate hard. The white plate is a soft, delicate area.
  • Do not dampen the cloth too much, as this may tear the document or damage the machine.
  1. Lift the document feeder tray.
  1. Clean the rollers (D) below the document feeder tray with a cloth dampened with water. Then wipe the area with a soft, dry cloth.
  1. Lower the document feeder tray.
  • Be careful not to get your fingers caught.
  1. Close the ADF.
  • Be careful not to get your fingers caught.
  1. Reconnect the power cord and turn on the main power switch. Cleaning the ADF Automatically.


Cleaning the ADF Automatically

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If your documents have black streaks or appear dirty after scanning them through the ADF, clean the ADF roller by repeatedly feeding blank sheets of paper through it.


  1. Press [Additional Functions].
  1. Press [] or [] to select <ADJUST./CLEANING>, then press [OK].
  1. Press [] or [] to select <FEEDER CLEANING>, then press [OK].
  1. Load 5 sheets of blank paper into the ADF, then press [OK].

ADF cleaning starts. When finished, the display returns to standby mode.

  • Use A4 paper.


Transcription Roller

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If the back of the paper is smudged after printing, the transcription roller may be dirty. Clean the transcription roller in the following procedure.


  1. Press [Additional Functions].
  1. Press [] or [] to select <ADJUST./CLEANING>, then press [OK].
  1. Confirm that <TRANS. ROLR CLEAN> is displayed, then press [OK].

Cleaning starts. When finished, the display returns to standby mode.



Replacing the Toner Cartridge

When the LCD displays <TONER LOW/PREPARE NEW TONER>, the machine will not print and atores all documents in memory if it receives data.In this case, redistribute toner in the toner cartridge. If the message persists, replace the toner cartridge.

If you want to print out the documents without replacing the toner cartridge, set <CONT. PRINTING> to <KEEP PRINTING> in <RX SETTINGS> of <TX/RX COMMON SET.> in <TX/RX SETTINGS>. (See "Setting Menu.")


Remark
  • When <CONT. PRINTING> is set to <KEEP PRINTING>, the printed documents may be light or blurred because of lack of toner. The data is erased when the documents are printed out, so you can not print the same documents again.
  • Do not touch the rollers and parts which have labels "CAUTION! Hot surface avoid contact" on. They become very hot during use.

Redistributing Toner

Replacing the Toner Cartridge with a New One


Redistributing Toner

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  1. Open the left cover.
  1. Grasp the blue plastic pull tab (A) on the toner cartridge.
  1. Pull the blue plastic pull tab until you can easily hold the handle of the toner cartridge.
  1. Remove the toner cartridge.
  • Always hold the toner cartridge by its handle.
  • Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged.
  1. Gently rock the toner cartridge 5 or 6 times to distribute toner evenly.
  1. Hold the toner cartridge by its handle.

The arrows (A) on the toner cartridge should be pointing toward the machine.

  1. Insert the toner cartridge into the machine as far as it will go.

The left edge (A) and the right side protrusions (B, C) of the toner cartridge should be aligned with the guides inside the machine.

  1. Push the toner cartridge to make sure it is properly set in the machine.
  • Do not touch the fixing assembly (A) as it becomes very hot during use.
  1. Close the left cover.
  • Be careful not to get your fingers caught.
  • If you cannot close the left cover, do not force it to close. Open the cover and make sure the toner cartridge is properly set in the machine.


Replacing the Toner Cartridge with a New One

Return to Overview


  1. Open the left cover.
  1. Grasp the blue plastic pull tab (A) on the toner cartridge.
  1. Pull the blue plastic pull tab until you can easily hold the handle of the toner cartridge.
  1. Remove the toner cartridge.
  • Always hold the toner cartridge by its handle.
  • Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged.
  1. Remove the new toner cartridge from the protective material.
  1. Gently rock the toner cartridge 5 or 6 times to distribute toner evenly.
  1. Remove the seals (2 places).
  1. Raise the blue plastic pull tab.
  1. Pull out the seal completely.
  • Do not pull out the seal at an angle.
  1. Hold the toner cartridge by its handle.

The arrows (A) on the toner cartridge should be pointing toward the machine.

  1. Insert the toner cartridge into the machine as far as it will go.

The left edge (A) and the right side protrusions (B, C) of the toner cartridge should be aligned with the guides inside the machine.

  1. Push the toner cartridge to make sure it is properly set in the machine.
  • Do not touch the fixing assembly (A) as it becomes very hot during use.
  1. Close the left cover.
  • Be careful not to get your fingers caught.
  • If you cannot close the left cover, do not force it to close. Open the cover and make sure the toner cartridge is properly set in the machine.


Replacing the Stamp Cartridge

Sent originals can be stamped to indicate that they have been sent. Replace the stamp cartridge when this mark is faint or no longer visible.


Remark
  • When replacing the stamp cartridge, take care not to allow ink to come into contact with your hands or clothing. If ink gets onto your hands or clothing, wash it off immediately with cold water.

  1. Open the feeder cover half way.

Link arm

  1. With the feeder cover open half way, push the link arm as you open the feeder cover completely.

  • Push the link arm (A) before it catches onto the hook (B).
  • The feeder cover opens as below, and the stamp cartridge (C) can be replaced. If the feeder cover does not open properly, close the feeder slightly. Then open the feeder cover again, as you push the link arm.
  1. Remove the old stamp cartridge, using tweezers.
  1. Push in the new stamp cartridge until it clicks, using tweezers.
  • Make sure that the stamp cartridge is not protruding from the surface.
  • Insert the stamp cartridge properly, or it may cause paper jams.
  1. Gently close the feeder cover.
  • When closing the covers, be careful not to get your fingers caught, as this may result in personal injury.


Transporting the Machine

Follow this procedure to avoid vibration damage to the machine when transporting it over a long distance.


Remark
  • Be sure at least two people carry the machine.

  1. Disconnect the power cord and all the cables from the back of the machine.
  1. Open the left cover.
  1. Grasp the blue plastic pull tab (A) on the toner cartridge.
  • Do not touch the fixing assembly (B) as it becomes very hot during use.
  1. Pull the blue plastic pull tab until you can easily hold the handle of the toner cartridge.
  1. Remove the toner cartridge.
  • Always hold the toner cartridge by its handle.
  • To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth.
  • Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged.
  1. Close the left cover.
  • Be careful not to get your fingers caught.
  1. Make sure the multi-purpose tray and the paper stopper are back in their original position.
  1. Pick up the machine using the provided hand grips on the left and right sides.
  • Be sure at least two people carry the machine.
  • Do not lift the machine by any of its attachments. Dropping the machine can cause personal injury.
  • If you have a back problem, make sure to check the weight of this machine before carrying. (See "Specifications.")


Summary of Reports and Lists

The machine can generate the following reports and lists.

Report/List Description
1-TOUCH LIST Lists the recipient addresses registered to all the one-touch keys.
1-TOUCH LIST 2 Lists the detailed data of [1-TOUCH LIST].
CODED DIAL LIST Lists the recipient addresses registered to all the coded codes.
CODED DIAL LIST 2 Lists the detailed data of [CODED DIAL LIST].
GROUP DIAL LIST Lists groups registered for group addresses.
USER'S DATA LIST Lists all the current settings and registered sender information.
DEPT. INFO LIST Lists the Department IDs, page totals of scans, prints, and copies that have been processed by each department, and page limits of scans, prints, and copies that can be processed.
ACTIVITY REPORT Shows the last 40 transactions performed by the machine.
TX REPORT Shows the transmission result. Can be set to print automatically.
RX REPORT Shows the reception result. Can be set to print automatically.
MULTI TX/RX REPORT*1 Shows the broadcast transmission result. Can be set to print automatically.
FORWARDING CONDITIONS LIST Lists the forwarding conditions.

*1 The MULTI TX/RX REPORT is the TX REPORT for broadcast transmission. To set to print this report automatically, use the same procedure as for the TX REPORT.



Printing Reports Automatically

The TX REPORT, MULTI TX/RX REPORT, RX REPORT, and ACTIVITY REPORT can be set to print automatically.


TX REPORT/MULTI TX/RX REPORT

TX REPORT/MULTI TX/RX REPORT (Report Items)


RX REPORT

RX REPORT (Report Items)


ACTIVITY REPORT

ACTIVITY REPORT (Report Items)



TX REPORT/MULTI TX/RX REPORT

Return to Overview


Remark
  • The MULTI TX/RX REPORT is the TX REPORT for broadcast transmission. To set to print this report automatically, use the procedure below, which is also for the TX REPORT.

  1. Press [Additional Functions].
  1. Use [] or [] to select <REPORT SETTINGS>, then press [OK].
  1. Use [] or [] to select <SETTINGS>, then press [OK].
  1. Use [] or [] to select <TX REPORT>, then press [OK].
  1. Press [] or [] to select the setting you want, then press [OK].
<PRINT ERROR ONLY>: Prints a report only when a transmission error occurs.
<OUTPUT YES>: Prints a report every time you send a document.
<OUTPUT NO>: Does not print a report. Skip to step 7.
  1. Confirm that <REPORT WITH TX IMAGE> is displayed, use [] or [] to select <ON> to print the first page of the documents under the report, then press [OK].
<OFF>: Does not print the first page.
<ON>: Prints the first page.
  1. Press [Stop] to return to the standby mode.


TX REPORT/MULTI TX/RX REPORT (Report Items)

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The following items are displayed in the Transmission Report:

  • Transaction description
  • TX/RX NO: Transaction number
  • DEPT. ID: If Department ID Management is set, the Department ID is printed.
  • RECIPIENT ADDRESS: Destination fax/telephone number
  • DESTINATION ID: Destination name registered in Address Book
  • ST. TIME: Transmission time
  • TIME USE: Transmission duration
  • PAGES SENT: Number of pages sent
  • RESULT: Result of transaction
  • OK: Transmission successful
  • NG: Transmission failed
  • STOP: Transmission manually cancelled before completion
  • BUSY/NO SIGNAL: The line is busy or the recipient does not answer your call
  • Error code: For descriptions of error codes, See "Error Codes."

The following items are displayed in the MULTI TX/RX REPORT:

  • TX/RX NO: Transaction number
  • PGS.: Number of pages sent
  • DEPT. ID: If Department ID Management is set, the Department ID is printed.
  • TX/RX INCOMPLETE: The address and name of destinations that sending was not completed for are printed.
  • TRANSACTION OK: The address and name of destinations that sending was completed for are printed.
  • ERROR INFORMATION: The address and name of destinations that a sending error occurred for are printed.


RX REPORT

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  1. Press [Additional Functions].
  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].
  1. Press [] or [] to select <SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX REPORT>, then press [OK].
  1. Press [] or [] to select the setting you want, then press [OK].
<OUTPUT NO>: Does not print a report.
<PRINT ERROR ONLY>: Prints a report only when a reception error occurs.
<OUTPUT YES>: Prints a report every time you receive a document.
  1. Press [Stop] to return to the standby mode.


RX REPORT (Report Items)

Return to Overview

The following items are displayed in the Reception Report:

  • Transaction description
  • TX/RX NO: Transaction number
  • RECIPIENT ADDRESS: Recipient's fax/telephone number address
  • DESTINATION ID:Sender's name registered in Address Book
  • ST. TIME: Transmission time
  • TIME USE: Transmission duration
  • PGS.: Number of pages received
  • RESULT: Result of transaction
  • OK: Reception successful
  • NG: Reception failed
  • STOP: Reception manually cancelled before completion
  • Error code: For descriptions of error codes, see "Error Codes."


ACTIVITY REPORT

Return to Overview


  1. Press [Additional Functions].
  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].
  1. Press [] or [] to select <SETTINGS>, then press [OK].
  1. Press [] or [] to select <ACTIVITY REPORT>, then press [OK].
  1. Press [] or [] to select <AUTO PRINT>, then press [OK].

If TX Document Archiving is set to <ON>, the activity report is automatically set to be printed every 40 transmissions, and the settings under <AUTO PRINT> are not displayed. Proceed to step 7.

  1. Press [] or [] to select the setting you want, then press [OK].
<OUTPUT YES>: Prints a report after every 40 transactions.
<OUTPUT NO>: Does not print a report.
  1. Press [] or [] to select <TX/RX SEPARATE>, then press [OK].
  1. Press [] or [] to select the setting you want, then press [OK].
<OFF>: Prints a report with the transmission and reception results listed chronologically.
<ON>: Prints a report with the transmission and reception results separated in a report.
  1. Press [] or [] to select <SPECIFY PRNT TIME>, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].
<ON>: Prints the report at a specified time. Use the numeric keys to enter the time (in 24-hour notation).
<OFF>: Does not print the report at a specified time.
  • If <SPECIFY PRINT TIME> is set to <ON>, a report is printed for the last 40 transactions. If 41 or more transactions are performed after the specified time, only the latest 40 are printed.

    Example: If 45 transactions are performed before the specified time:
    The latest 40 transactions are printed
    The first 5 transactions are not printed
  1. Press [Stop] to return to the standby mode.


ACTIVITY REPORT (Report Items)

Return to Overview

The following items are displayed in the Activity Report:

  • DEPT. ID: If Department ID Management is set, the Department ID is printed. Transmission logs are listed according to Department ID.
  • ST. TIME: Transmission time
  • DESTINATION TEL/ID: Destination name and fax number/address
  • NO: Transaction number
  • MODE: Transaction, Error correction mode
  • PGS.: Number of pages sent
  • RESULT: Result of transaction, transaction duration
  • OK: Transaction successful
  • NG: Transaction failed


Printing Reports and Lists Manually

You can print the following report and lists manually.

  • ACTIVITY REPORT
  • 1-TOUCH LIST
  • CODED DIAL LIST
  • GROUP DIAL LIST
  • 1-TOUCH LIST 2
  • CODED DIAL LIST 2
  • USER'S DATA LIST
  • DEPT. INFO LIST
  • FORWARDING CONDITIONS LIST
Remark
  • Reports can be printed on A4 paper. (plain or recycled paper)

Printing ACTIVITY REPORT

Printing 1-TOUCH LIST, CODED DIAL LIST, and GROUP DIAL LIST

Printing 1-TOUCH LIST 2, CODED DIAL LIST 2


Printing ACTIVITY REPORT

Return to Overview


  1. Press [Additional Functions].
  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].
  1. Press [] or [] to select <LIST PRINT>, then press [OK].
  1. Press [] or [] to select <ACTIVITY REPORT>, then press [OK].
  1. Press [] to select <YES>.

Printing starts, and the screen automatically returns to the standby mode.
If you do not want to print the report, press [] to select <NO>.



Printing 1-TOUCH LIST, CODED DIAL LIST, and GROUP DIAL LIST

Return to Overview


  1. Press [Additional Functions].
  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].
  1. Press [] or [] to select <LIST PRINT>, then press [OK].
  1. Press [] or [] to select <SPEED DIAL LIST>, then press [OK].
  1. Press [] or [] to select the desired list, then press [OK].
<1-TOUCH LIST>: Prints 1-TOUCH LIST.
<CODED DIAL LIST>: Prints CODED DIAL LIST.
<GROUP DIAL LIST>: Prints GROUP DIAL LIST.
  1. Press [] to select <YES>.

Printing starts, and the screen automatically returns to the standby mode.
If you do not want to print the list, press [] to select <NO>.



Printing 1-TOUCH LIST 2, CODED DIAL LIST 2

Return to Overview


  1. Press [Additional Functions].
  1. Press [] or [] to select <REPORT SETTINGS>, then press [OK].
  1. Press [] or [] to select <LIST PRINT>, then press [OK].
  1. Press [] or [] to select <ADD BOOK DETAILS>, then press [OK].
  1. Press [] or [] to select the desired list, then press [OK].
<1-TOUCH (DETAILS)>: Prints 1-TOUCH LIST 2.
<CODED (DETAILS)>: Prints CODED DIAL LIST 2.
  1. Press [] to select <YES>.

Printing starts, and the screen automatically returns to the standby mode.
If you do not want to print the list, press [] to select <NO>.



Checking and Deleting Jobs

System monitor enables you to monitor the status of the report jobs currently being processed.


Checking and Deleting Report Jobs


Checking and Deleting Report Jobs

Return to Overview


  1. Press [System Monitor] repeatedly to select <REPORT STATUS>, then press [OK].
  1. Press [] or [] to scroll through the job list.

When you delete the report job, press [OK] twice, then press [] to select <YES>.

  1. Press [Stop] to return to the standby mode.


Checking Remaining Memory

You can check the remaining memory according to the status of the machine.


  1. Press [System Monitor] repeatedly to select <AVAILABLE MEMORY>, then press [OK] to confirm the remaining memory.

Ex.

  1. Press [Stop] to return to the standby mode.


Document Requirements

ADF
Type Plain paper (Multipage documents of the same size, thickness and weight or one page documents.)
Size (W x L) FAX-L3000IP:
Max. 297 x 432 mm (Max. 630 mm)
Min. 148 x 148 mm
FAX-L3000:
Max. 216 x 355.6 mm (Max. 630 mm)
Min. 148 x 148 mm
Weight One-Sided Scanning: 50 to 128 g/m2
Two-Sided Scanning: 50 to 105 g/m2
Quantity Max. 50 sheets*1
(Max. 20 sheets for A3/B4 documents)*1*2

*1 80 g/m2 paper
*2 FAX-L3000IP Only

  • Do not place the document in the ADF until the glue, ink or correction fluid on the document is completely dry.
  • Remove all fasteners (staples, paper clips, etc.) before loading the document in the ADF.
  • To prevent document jams in the ADF, do not use any of the following:
  • Wrinkled or creased paper
  • Carbon paper or carbon-backed paper
  • Curled or rolled paper
  • Coated paper
  • Torn paper
  • Onion skin or thin paper
  • Documents with staples or paper clips attached
  • Paper printed with a thermal transfer printer
  • Transparencies


Scanning Area

Make sure your document's text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations.



Paper Requirements

Paper cassette Multi-purpose tray
Size (W x L) A4 76 x 127 to 216 x 356 mm
Weight 64 to 90 g/m2 56 to 128 g/m2
Quantity Max. 500 sheets *1 Max. 100 sheets *1
Type Plain *2
Colour *2
Recycled *3
Heavy 1 *3
Heavy 2 *4 -
Heavy 3 *5 -
Bond *6
Transparency *7 -
Labels -
Envelopes -

(: available -: not available)
*1 80 g/m2 paper
*2 From 64 to 80 g/m2
*3 From 81 to 90 g/m2
*4 From 91 to 105 g/m2
*5 From 106 to 128 g/m2
*6 75 g/m2
*7 Use only A4 transparencies made especially for this machine.

Remark
  • The default paper size is A4. If you use a different paper size, you must change the paper size settings. (See "Setting Paper Size and Type.")

  • To prevent paper jams, do not use any of the following:
  • Wrinkled or creased paper
  • Curled or rolled paper
  • Coated paper
  • Torn paper
  • Damp paper
  • Very thin paper
  • Paper which has been printed on using a thermal transfer printer (Do not copy on the reverse side.)
  • The following types of paper do not print well:
  • Highly textured paper
  • Very smooth paper
  • Shiny paper
  • Make sure the paper is free from dust, lint, and oil stains.
  • Be sure to test paper before purchasing large quantities.
  • Store all paper wrapped and on a flat surface until ready for use. Keep opened packs in their original packaging in a cool, dry location.
  • Store paper at 64.4°F–75.2°F (18°C–24°C), 40%–60% relative humidity.
  • Use only the transparencies designed for laser printers. Canon recommends you to use Canon type transparencies with this machine.


Printable Area

The shaded area indicates the approximate printable area of A4 paper and envelope. Note that the margin widths listed are approximate and there may be slight variations in actual use.



Loading Paper

To load paper in the paper cassette, see "Load Paper."


In the Multi-Purpose Tray (e.g., Envelopes)


In the Multi-Purpose Tray (e.g., Envelopes)

Return to Overview

If you are making prints on transparencies, labels, nonstandard-sized paper, or envelopes, load them into the multi-purpose tray.


Remark
  • Use standard envelopes with diagonal seams and flaps.
  • To prevent jams, do not use the following:
  • Envelopes with windows, holes, perforations, cutouts, or double flaps
  • Envelopes made with special coated paper or deeply embossed paper
  • Envelopes with peel-off sealing strips
  • Envelopes with letters enclosed
  • Make sure to set the correct envelope size in the printer driver. (See online help.)

  1. Open the multi-purpose tray.
  1. Pull out the multi-purpose tray extension until it clicks, then open it.
  • Do not load the paper without using the multi-purpose tray extension.
  1. Stack the envelopes with the address side facing down, and set the envelopes as illustrated. Be sure to insert the envelopes as far as they will go.
When you load envelopes, arrange the stack of envelopes on a flat surface, then press down firmly on the edges.
If the envelopes open on a thin edge, make sure to place the side with the opening into the paper tray first.
Paper jams may result if loaded improperly.

  1. Adjust the slide guides to the width of the paper stack.
  • Make sure that the paper stack does not exceed the paper limit guide.
  • Some types of paper may not feed properly into the multi-purpose tray. For high quality copies, be sure to use the paper and transparencies recommended by Canon.
  • When making copies of a small document or thick paper, etc., the copy speed may be slightly slower than usual.


Setting Paper Size and Type

The default settings is <A4> and <PLAIN PAPER>. When you place other sizes and/or types of paper, follow this procedure to change the settings.
The procedure is same for the paper cassette and multi-purpose tray except for selecting the paper cassette or multi-purpose tray in step 3 and 6.


  1. Press [Additional Functions].
  1. Press [] or [] to select <PAPER SETTINGS>, then press [OK].
  1. Press [] or [] to select <CASSETTE 1> or <MP TRAY>, then press [OK].
  • If an optional paper cassette is attached, you can also select <CASSETTE 2>.
  1. Press [] or [] to select <PAPER SIZE>, then press [OK].
  1. Press [] or [] to select the paper size, then press [OK].

You can select from the following paper sizes:

If you select <CASSETTE 1> or <CASSETTE 2> in step3:
<A4>, <LGL>, <LTR>

If you select <MP TRAY> in step3:
<A4>, <B5>, <A5R>, <LGL>, <LTR>, <STMTR>, <EXECUTIV>, <OFICIO>, <B-OFI>, <M-OFI>, <FOLIO>, <G-LTR>, <G-LGL>, <FLSP>, <COM10>, <MONARCH>, <DL>, <ISO-C5>, <ISO-B5>, <CUSTOM SIZE>*

*When selecting this size, enter the height, and press [OK].
Enter the width, and press [OK].

  • The paper sizes available will vary depending on the country where the unit was purchased.
  1. Press [] or [] to select <SELECT PAPER TYPE>, then press [OK].
  • If you have selected <B5>, <A5>, <EXECUTIV>, <COM10>, <MONARCH>, <DL> or <ISO-C5> for the paper size in step 5, <SELECT PAPER TYPE> is not displayed. Skip to step 8.
  1. Press [] or [] to select the paper type, then press [OK].

You can select from the following paper types:

If you select <CASSETTE 1> or <CASSETTE 2> in step3:
<PLAIN PAPER>, <COLOR>, <RECYCLED>, <HEAVY PAPER1>, <BOND>

If you select <MP TRAY> in step3:
<PLAIN PAPER>, <COLOR>, <RECYCLED>, <HEAVY PAPER 1>, <HEAVY PAPER 2>, <HEAVY PAPER 3>, <BOND>, <TRANSPARENCY>, <LABELS>, <ENVELOPE>

  1. Press [Stop] to return to the standby mode.