Send/Receive

Sending, Receiving, and Fax Instructions

Some functions may not be available, depending on whether the optional Send kit is installed. (The Optional Send kit can only be installed for the FAX-L3000IP.)

Some functions may not be available, depending on whether the optional network printer kit is attached. (A network printer kit is standard-equipped for the FAX-L3000IP.)




Loading Documents in the ADF

  1. Fan the document stack and even the edges.
  1. Neatly place the documents face up in the document feeder tray.
  1. Adjust the slide guides to the width of the documents.

The document is ready for scanning.

  • Do not add or remove documents while they are being scanned.
  • When scanning is complete, remove the documents from the document delivery tray to avoid paper jams.
  • Avoid using ADF to scan the same document more than 30 times. When scanned repeatedly, documents can become folded or torn, which may cause paper jams.
  • If the feeder rollers are soiled from scanning a document written in pencil, clean them. (See "Cleaning the Machine.")


Basic Sending Method

Follow this procedure to send faxes, e-mails and I-faxes, or to send documents to a file server (For the FAX-L3000IP, only if the optional Send kit is installed. For the FAX-L3000, only the Fax mode is available). For network connection, see "Set the Machine for Network Usage."

  1. Load the document in the ADF.

For documents you can send, see "Document Requirements."

  1. Press [Fax/Send] repeatedly to select the sending method, then press [OK].

If using the FAX-L3000, you can switch to the Fax mode by pressing [Copy/Fax].

  • When sending color images, always specify the sending method before specifying the destination.
  • You want to send document to a file server:
    You can specify the file server addresses only with one-touch keys, coded dial codes, or [Address Book] key. See "Specifying Destinations."
  • You want to adjust the image quality and density:
    See "Scan Settings."
  1. Specify the fax number or e-mail/I-fax address of the destination with the numeric keys.

You can also specify the fax number or e-mail or I-fax addresses with one-touch keys, coded dial codes, or [Address Book] key. (See "Specifying Destinations.")

Ex.

If you specified an e-mail/I-fax/file server destination, press [OK] to confirm it.

  • You enter a wrong number when specifying a fax number:
    Go back to the wrong digit with [].
  • You enter a wrong character when specifying an e-mail address:
    Go back to the wrong character with [], then press [Clear]. Or press and hold [Clear] to delete the entire entry.
  1. Press [Start].
  • You want to cancel sending:
    Press [Stop] on the operation panel.
    When the <STOP KEY PRESSED> message appears, press [OK].
    When the <CANCEL?> message appears, select <YES> with [].
  • If <ORIGINAL SIZE> is displayed after you press [Start]:
    Press [] or [] to specify the original size.


Scan Settings

You can adjust the image quality (Fax) and density of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take.

When you send e-mail, I-fax or send documents to a file server, you can optionally set the file format, if multiple images are sent as separate files or a single file, resolution, and original type according to the type of document you are sending (For the FAX-L3000IP, only if the optional Send kit is installed). (See "Send Settings (E-mail/I-Fax/File Server) (FAX-L3000IP Only).")


Image Quality (Fax)

Density

Send Settings (E-mail/I-Fax/File Server) (FAX-L3000IP Only)


Image Quality (Fax)

Return to Overview


  1. Press [Fax/Send] to select <FAX>, then press [OK].

If using the FAX-L3000, you can switch to the Fax mode by pressing [Copy/Fax].

  1. Press [Image Quality] repeatedly to select the resolution, then press [OK].
<ULTRA FINE>: for documents that contain fine print and images (the resolution is eight times that of <STANDARD>). (400 x 400 dpi)
<SUPER FINE>: for documents that contain fine print and images (the resolution is four times that of <STANDARD>). (200 x 400 dpi)
<PHOTO>: for documents that contain photographs (the resolution is twice that of <STANDARD>). (200 x 200 dpi)
<FINE>: for fine-print documents (the resolution is twice that of <STANDARD>). (200 x 200 dpi)
<STANDARD>: for most text-only documents. (200 x 100 dpi)


Density

Return to Overview


  1. Press [Fax/Send] repeatedly to select the sending method, then press [OK].

If using the FAX-L3000, you can switch to the Fax mode by pressing [Copy/Fax].

  1. Press [Density] repeatedly to select the density.
<Darker>: to make light documents darker.
<STANDARD>: Suitable for copying regular originals.
<Lighter>: to make dark documents lighter.
  • These settings return to the default values after all documents are scanned. If you want to keep the settings, set the density as following;
    [Additional Functions] → <TX/RX SETTINGS> → <TX/RX COMMON SET.> → <TX SETTINGS> → <SCANNING DENSITY> (See "Setting Menu.")


Send Settings (E-mail/I-Fax/File Server) (FAX-L3000IP Only)

Return to Overview

You can optionally set the file format, if multiple images are sent as separate files or a single file, resolution, and original type after specifying the e-mail or file server address (For the FAX-L3000IP, only if the optional Send kit is installed ).


  1. Set documents.
  1. Press [Fax/Send] repeatedly to select the sending method, then press [OK].

If using the FAX-L3000, you can switch to the Fax mode by pressing [Copy/Fax].

To send documents to a file server, select any sending method.

  • If you want to send colour images to a file server or attached to an e-mail message, select <E-MAIL:COLOR> as a sending method.
  • When sending colour images, always specify the sending method before specifying the destination.
  1. Specify the destination.

For instructions on specifying destinations, see "Specifying Destinations."

  • You can specify the file server addresses only with one-touch keys, coded dial codes, or [Address Book].
  1. Press [OK] repeatedly until <FILE FORMAT> is displayed.
  1. Press [] or [] to select the file format, then press [OK].
E-mail (B&W): <PDF>, <TIFF (B&W)>
E-mail (Color): <JPEG>, <PDF (COMPACT)>
File server (B&W): <PDF>, <TIFF (B&W)>
File server (Color): <JPEG>, <PDF (COMPACT)>
  1. Press [] or [] to select <ON> or <OFF> for <DIVIDE INTO PAGES>, then press [OK].
<OFF>: Sends multiple images as a single file without dividing them.
<ON>: Separates multiple images and send them as separate files.
  • If you have selected <JPEG> in step 5, this setting is not available.
    <DIVIDE INTO PAGES> is automatically set to <ON> when sending documents in JPEG format.
  1. Press [] or [] to select the resolution, then press [OK].
E-mail (B&W): <200X200dpi>, <300X300dpi>, <400X400dpi>, <600x600dpi>, <150x150dpi>, <200X100dpi>
E-mail (Color): <200X200dpi>, <300X300dpi>, <100x100dpi>, <150x150dpi>
I-fax: <200X200dpi>, <200X100dpi>
File server (B&W): <200X200dpi>, <300X300dpi>, <400X400dpi>, <600x600dpi>, <150x150dpi>, <200X100dpi>
File server (Color): <200X200dpi>, <300X300dpi>, <100x100dpi>, <150x150dpi>
  • If <PDF (COMPACT)> is selected as the file format, only <300X300dpi> can be selected for sending colour images attached to an e-mail message.
  1. Press [] or [] to select the original type, then press [OK].
<TEXT/PHOTO>: For documents that contain text and photos.
<TEXT>: For text documents.
<PHOTO>: For documents that contain fine text or photos.
  • If you have selected <PDF (COMPACT)> as the file format in step 5, the original type is automatically set to <TEXT/PHOTO>. Skip to step 9.
  1. Press [Start].
  • When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using numeric keys, the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.
  • You can set the document's name, a subject line, message body text, and reply-to address, and e-mail priority common to all sending jobs. For instructions, see "Send/Receive."


Specifying Destinations

Follow the procedure below to send documents to registered recipients.


Remark
  • To send documents to a file server, you can specify the file server addresses only with one-touch keys, coded dial codes, or [Address Book].

Using One-Touch Keys

Using Coded Dial Codes

Using Group Addresses

Using Address Book Key

Using Favorites Buttons (FAX-L3000IP Only)


Using One-Touch Keys

Return to Overview

You can specify up to 80 destinations using one-touch keys.


Remark

  1. Set documents.
  1. Press [Fax/Send] repeatedly to select the sending method, then press [OK].

If using the FAX-L3000, you can switch to the Fax mode by pressing [Copy/Fax].

To send documents to a file server, select any sending method (For the FAX-L3000IP, only if the optional Send kit is installed).

  1. Press the desired one-touch key (01 to 80).

If you pressed a wrong key, press [Clear] and try again.

If you want to adjust the image quality and density, see "Scan Settings."

Ex.

  1. Press [Start].
  • When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using numeric keys, the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.


Using Coded Dial Codes

Return to Overview

You can specify up to 120 (FAX-L3000) / 420 (FAX-L3000IP) destinations using coded dial codes.


Remark

  1. Set documents.
  1. Press [Fax/Send] repeatedly to select the sending method, then press [OK].

If using the FAX-L3000, you can switch to the Fax mode by pressing [Copy/Fax].

To send documents to a file server, select any sending method (For the FAX-L3000IP, only if the optional Send kit is installed).

  1. Press [Coded Dial].
  1. Enter the desired three-digit code (FAX-L3000: 000 to 119, FAX-L3000IP: 000 to 119) with the numeric keys.

Ex.

If you entered a wrong code, press [Clear], then try again from step 3.

If you want to adjust the image quality and density, see "Scan Settings."

  1. Press [Start].
  • When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using numeric keys, the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.


Using Group Addresses

Return to Overview


Remark

  1. Set documents.
  1. Press [Fax/Send].

If using the FAX-L3000, you can switch to the Fax mode by pressing [Copy/Fax].

  1. Press the one-touch key or [Coded Dial] followed by the three-digit code under which the desired address group is registered.

If you entered a wrong code, press [Clear], then try again from step 3.

If you want to adjust the image quality and density, see "Scan Settings."

  1. Press [Start].
  • When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using numeric keys, the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.


Using Address Book Key

Return to Overview

[Address Book] search enables you to search for a recipient registered in the machine. This is useful when you forget which one-touch key or coded dial code the recipient you want is registered under.


Remark

  1. Set documents.
  1. Press [Fax/Send].

If using the FAX-L3000, you can switch to the Fax mode by pressing [Copy/Fax].

  1. Press [Address Book] repeatedly to select <NAME SEARCH> or <ADD/TEL SEARCH>, then press [OK].

If no recipient is registered in Address Book, <NOT REGISTERED> is displayed.

<NAME SEARCH>: searches a destination by name
<ADD/TEL SEARCH>: searches a destination by address or fax number
  1. Enter the first letter of the recipient's name or the first part of the fax number/address with the numeric keys.

For example, if you want to search for a name that starts with the letter "C", press [2] (ABC).
Entries starting with the letter you entered are displayed if any entries are registered.
Press [] to switch between input modes:

[:A]: Letter mode
[:1]: Number mode

Ex.

Ex.

  1. Press [] or [] to search for the recipient.
[]: displays recipients in alphabetical order.
[]: displays recipients in reverse order.
  1. When the recipient's name is displayed, press [OK].

If you want to adjust the image quality and density, see "Scan Settings."

  1. Press [Start].
  • When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using numeric keys, the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.


Using Favorites Buttons (FAX-L3000IP Only)

Return to Overview

This function can only be used on the FAX-L3000IP when the optional Send kit is installed.


Remark

  1. Set documents.
  1. Press [Fax/Send].
  1. Press the desired one-touch key registered as a favorites button (01 to 04).

If you pressed a wrong key, press [Clear] and try again.

  1. Adjust any necessary settings for your document.

For details, see "Scan Settings."

  1. Press [Start].
  • When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using numeric keys, the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.


Storing/Editing Address Book

This machine provides you with various ways to specify the destination besides using the numeric keys. You can register fax numbers, e-mail addresses and file server addressed to the Address Book. Once you have registered destinations using these functions, you can specify the destinations by simply pressing one or a combination of keys:

You can specify destinations by pressing one-touch keys. You can register up to 80 onetouch keys, including group addresses.

You can specify destinations by pressing [Coded Dial] followed by three-digit code. You can register up to 120 (FAX-L3000) / 420 (FAX-L3000IP) coded dial codes, including group addresses.

You can specify groups of destinations registered in one-touch keys and coded dial codes. You can register up to 199 (FAX-L3000)/499 (FAX-L3000IP) destinations in a group.

You can specify destinations by pressing [Address Book] and searching a destination from Address Book.

You can register a destination together with any possible combination of send settings in a favorites button. One-touch keys 01 to 04 can be registered as favorites buttons (For the FAX-L3000IP, only if the optional Send kit is installed).


Remark
  • Depending on the number of destinations registered, after the main power switch is turned ON, you may not be able to perform operations using the operation panel when the standby display appears. If this happens, wait until the machine responses to the key operations.
  • If <ADD. BOOK PASSWORD> is set in <SYSTEM SETTINGS>, you must enter your password to enter <ADDRESS BOOK SET.> menu. Enter the password with the numeric keys, then press [OK].
  • To send documents to a file server, the file server addresses must be registered in one-touch keys or coded dial codes.
  • Destinations stored in the Address Book can be exported to your computer as a file, which can be imported into the machine. For information on exporting the Address Book, see "Import/Export Function."
  • For easy reference, print out the list of recipients registered in one-touch keys or coded dial codes. (See "REPORT SETTINGS.")

Storing/Editing One-Touch Keys/Coded Dial Codes

Registering Fax Numbers


Registering E-Mail/I-Fax Addresses (FAX-L3000IP Only)


Registering File Server Addresses (FAX-L3000IP Only)


Editing One-Touch Keys/Coded Dial Codes


Deleting One-Touch Keys/Coded Dial Codes


Storing Favorites Buttons (FAX-L3000IP Only)

You can register a destination together with any possible combination of send settings in a favorites button. One-touch keys 01 to 04 can be registered as favorites buttons (For the FAX-L3000IP, only if the optional Send kit is installed).


Registering a Fax Number


Registering an E-Mail/I-Fax Address (FAX-L3000IP Only)


Registering a File Server Address (FAX-L3000IP Only)


Storing/Editing Group Addresses

Remark
  • The destinations must be registered in one-touch keys, or coded dial codes beforehand.

Registering Group Addresses


Adding New Destination to Group


Deleting Destination from Group


Changing Group Name


Deleting Group Addresses



Registering Fax Numbers

Return to Overview


  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <1-TOUCH SPD DIAL> or <CODED SPD DIAL>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 80) or coded dial code (FAX-L3000: 000 to 119, FAX-L3000IP: 000 to 419) for which you want to register the fax number, then press [OK].

You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed by the desired three-digit code.

  1. Press [] or [] to select <FAX>, then press [OK].
  1. Press [] or [] to select <TEL NUMBER ENTRY>, then press [OK].
  1. Enter the fax number you register (max. 120 digits, including spaces and pauses) with the numeric keys, then press [OK].

Ex.

  1. Press [] or [] to select <NAME>, then press [OK].
  1. Enter the destination name (max. 16 letters, including spaces) with the numeric keys, then press [OK].

If you want to specify the following optional settings (<LONG DISTANCE>, <TX SPEED>, and <ECM>) for the fax number you are registering, proceed to the next step.

If you do not need to set these options, skip to step 18.

Ex.

  1. Press [] or [] to select <OPTIONAL SETTING>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [] or [] to select <ECM>, then press [OK].
  1. Press [] or [] to select <ON> to reduce system and line errors while sending to or receiving from other machines that support ECM, then press [OK].

To register another one-touch key or coded dial code, repeat the procedure from step 4.

  1. Press [] or [] to select <TX SPEED>, then press [OK].
  1. Press [] or [] to select the sending speed (33600 bps, 14400 bps, 9600 bps, or 4800 bps), then press [OK].
  • If transmission errors occur frequently, lower the speed.
  1. Press [] or [] to select <LONG DISTANCE>, then press [OK].
  1. Press [] or [] to select the most effective transmission option, then press [OK].
<DOMESTIC>: Normally select this option.
<LONG DISTANCE 1-3>: Select one of these options when you make an international call. If errors occur during fax transmissions, try the setting from <LONG DISTANCE 1> through <LONG DISTANCE 3>.
  1. Press [Stop] to return to the standby mode.


Registering E-Mail/I-Fax Addresses (FAX-L3000IP Only)

Return to Overview

This function can only be used on the FAX-L3000IP when the optional Send kit is installed.


  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <1-TOUCH SPD DIAL> or <CODED SPD DIAL>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 80) or coded dial code (000 to 419) for which you want to register the address, then press [OK].

You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed by the desired three-digit code.

  1. Press [] or [] to select <E-MAIL> or <I-FAX>, then press [OK].
  1. Press [] or [] to select <E-MAIL ADDRESS> or <I-FAX ADDRESS>, then press [OK].
  1. Enter the address you register (max. 120 digits) with the numeric keys, then press [OK].

Ex.

To register another one-touch key or coded dial code, repeat the procedure from step 4.

  1. Press [] or [] to select <NAME>, then press [OK].
  1. Enter the destination name (max. 16 letters, including spaces) with the numeric keys, then press [OK].

Ex.

  1. Press [Stop] to return to the standby mode.


Registering File Server Addresses (FAX-L3000IP Only)

Return to Overview

This function can only be used on the FAX-L3000IP when the optional Send kit is installed.


  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <1-TOUCH SPD DIAL> or <CODED SPD DIAL>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 80) or coded dial code (000 to 419) for which you want to register the address, then press [OK].

You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed by the desired three-digit code.

  1. Press [] or [] to select <the server protocol (<FTP> or <SMB>)>, then press [OK].
  1. Press [] or [] to select <HOST NAME>, then press [OK].
  1. Use the numeric keys to enter the name of the file server on the network (up to 120 characters), then press [OK].

Ex.

  1. Press [] or [] to select <NAME>, then press [OK].
  1. Use the numeric keys to enter the destination's name (up to 16 characters), then press [OK].

Ex.

  1. Press [] or [] to select <FILE PATH>, then press [OK].
  1. Use the numeric keys to specify the folder to which the job is to be sent (up to 120 characters), then press [OK].
  1. Press [] or [] to select <LOGIN NAME>, then press [OK].
  1. Use the numeric keys to enter the login name, then press [OK].

You can enter up to 24 characters for the login name.

  1. Press [] or [] to select <PASSWORD>, then press [OK].
  1. Use the numeric keys to enter the password, then press [OK].

When registering FTP you can enter up to 24 characters. When registering SMB you can enter up to 14 characters.

To register another one-touch key or coded dial code, repeat the procedure from step 4.

  1. Press [Stop] to return to the standby mode.


Editing One-Touch Keys/Coded Dial Codes

Return to Overview


  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <1-TOUCH SPD DIAL> or <CODED SPD DIAL>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 80) or coded dial code (FAX-L3000: 000 to 119, FAX-L3000IP: 000 to 419) for which you want to register the address, then press [OK].

You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed three-digit code.

  1. Press [] or [] to select <TEL NUMBER ENTRY> or <E-MAIL ADDRESS>, then press [OK].

You can edit <HOST NAME>, <NAME>, <FILE PATH>, <LOGIN NAME>, and <PASSWORD> when you edit file server addresses.

  1. Go back to the wrong digit with [] when you edit a fax number. Or press [] repeatedly to go back to a wrong number or character, then press [Clear] when you edit an e-mail or I-fax address.

To delete the entire entry, press and hold [Clear].

  1. Enter a new number or character with the numeric keys, then press [OK].
  1. Press [] or [] to select <NAME>, then press [OK].
  1. Press [] repeatedly to go back to the character you want to change, then press [Clear].

To delete the entire entry, press and hold [Clear].

  1. Enter a new character with the numeric keys, then press [OK].

If you are editing a one-touch key or coded dial code under which a fax number is registered, you can also change the optional settings. For instructions, see "Registering Fax Numbers."

  1. Press [Stop] to return to the standby mode.


Deleting One-Touch Keys/Coded Dial Codes

Return to Overview


  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <1-TOUCH SPD DIAL> or <CODED SPD DIAL>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 80) or coded dial code (FAX-L3000: 000 to 119, FAX-L3000IP: 000 to 419) for which you want to register the address, then press [OK].

You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed by the desired three-digit code.

  1. Press [] or [] to select <TEL NUMBER ENTRY> , <E-MAIL ADDRESS> or <HOST NAME>, then press [OK].
  1. Press and hold [Clear] to delete the entire entry, then press [OK].
  • If you delete the fax number, e-mail address or file server address, the registered name is cleared automatically.
  1. Press [Stop] to return to the standby mode.


Registering a Fax Number

Return to Overview


  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, use the numeric keys to enter the password, then press [OK].

  1. Press [] or [] to select <FAVORITES BUTTONS>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 04), then press [OK].

If a one-touch destination is already registered in the desired one-touch key, select another key, or delete the destination first.

  1. Press [] or [] to select <FAX>, then press [OK].
  1. Confirm that <NAME> is displayed, then press [OK].
  1. Use the numeric keys to enter the destination's name (up to 16 characters), then press [OK].
  1. Confirm that <TEL NUMBER ENTRY> is displayed, then press [OK].
  1. Use the numeric keys to enter the destination's fax number (up to 120 characters), then press [OK].
  1. Confirm that <IMAGE QUALITY> is displayed, then press [OK].
  1. Press [] or [] to select the image quality (<FINE>, <PHOTO>, <SUPER FINE>, <ULTRA FINE>, or <STANDARD>), then press [OK].
  1. Confirm that <OPTIONAL SETTING> is displayed, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].

If you do not want to set the optional settings, select <OFF>, then skip to step 20.

If you want to set the options for sending faxes, select <ON>.

  1. Confirm that <ECM> is displayed, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].
  1. Confirm that <TX SPEED> is displayed, then press [OK].
  1. Press [] or [] to select the sending speed (33600 bps, 14400 bps, 9600 bps, or 4800 bps), then press [OK].
  1. Confirm that <INTERNATIONAL> is displayed, then press [OK].
  1. Press [] or [] to select the transmission option (<DOMESTIC>, <LONG DISTANCE 1>, <LONG DISTANCE 2>, or <LONG DISTANCE 3>), then press [OK].
  • If errors occur during international fax transmissions, try the setting from <LONG DISTANCE 1> through <LONG DISTANCE 3>.
  1. Press [Stop] to return to the standby mode.


Registering an E-Mail/I-Fax Address (FAX-L3000IP Only)

Return to Overview

This function can only be used on the FAX-L3000IP when the optional Send kit is installed.


  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, use the numeric keys to enter the password, then press [OK].

  1. Press [] or [] to select <FAVORITES BUTTONS>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 04), then press [OK].
  1. Press [] or [] to select <E-MAIL> or <IFAX>, then press [OK].
  1. Confirm that <E-MAIL ADDRESS> or <I-FAX ADDRESS> is displayed, then press [OK].
  1. Use the numeric keys to enter the destination's address, then press [OK].
  1. Confirm that <NAME> is displayed, then press [OK].
  1. Use the numeric keys to enter the destination's name (up to 16 characters), then press [OK].
  1. If you are registering an e-mail address, confirm that <IMAGE FORMAT> is displayed, then press [OK].

If you are registering an I-fax address, skip to step 12.

  1. Press [] or [] to select the file format (<PDF>, <TIFF (B&W)>, <PDF (COMPACT)>, or <JPEG>), then press [OK].
<PDF>, <TIFF (B&W)>: Select for sending images in black-and-white.
<PDF (COMPACT)>, <JPEG>: Select for sending colour images.
  1. Confirm that <DIVIDE INTO PAGES> is displayed, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].
<OFF>: Sends multiple images as a single file without dividing them.
<ON>: Separates multiple images and send them as separate files.
  • If you have selected <JPEG> as the file format in step 11, multiple images are sent as separate files even if you set <DIVIDE INTO PAGES> to <OFF>.
  1. Confirm that <IMAGE QUALITY> is displayed, then press [OK].
  1. Press [] or [] to select the resolution, then press [OK].

You can select from <200x200dpi>, <200x400dpi>, <300x300dpi>, <400x400dpi>, <600x600dpi>, <100x100dpi>, <150x150dpi>, and <200x100dpi>.

  • If you are registering an e-mail address, note the following:
  • If you want to send colour images in the <PDF (COMPACT)> format, select <300x300dpi>. Otherwise, the image is sent in black-and-white.
  • If you want to send colour images in the <JPEG> format, select <100x100dpi>, <150x150dpi>, <200x200dpi>, or <300x300dpi>. Otherwise, the image is sent in black-and-white.
  • If you have selected <PDF> or <TIFF> as the file format in step 11 and <100x100dpi> or <600x600dpi> as the resolution, the image is sent in <200x200dpi> resolution.
  • If you are registering an I-fax address, the image is sent in <200x200dpi> even if you select <200x400dpi>, <300x300dpi>, <400x400dpi>, <600x600dpi>, <100x100dpi>, or <150x150dpi>.
  1. Confirm that <ORIGINAL TYPE> is displayed, then press [OK].
  1. Press [] or [] to select the original type (<TEXT/PHOTO>, <TEXT>, or <PHOTO>), then press [OK].
  • If you have selected <PDF (COMPACT)> as the file format in step 11, the original type is automatically set to <TEXT/PHOTO>. Skip to step 18.
  1. Press [Stop] to return to the standby mode.


Registering a File Server Address (FAX-L3000IP Only)

Return to Overview

This function can only be used on the FAX-L3000IP when the optional Send kit is installed.


  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].

If a password has been set for the Address Book, use the numeric keys to enter the password, then press [OK].

  1. Press [] or [] to select <FAVORITES BUTTONS>, then press [OK].
  1. Press [] or [] to select a one-touch key (01 to 04), then press [OK].
  1. Press [] or [] to select the server protocol (<FTP> or <SMB>), then press [OK].
  1. Confirm that <HOST NAME> is displayed, then press [OK].
  1. Use the numeric keys to enter the name of the file server on the network (up to 120 characters), then press [OK].

For instructions on entering the file server name, see step 9 in "Registering File Server Addresses (FAX-L3000IP Only)."

  1. Confirm that <NAME> is displayed, then press [OK].
  1. Use the numeric keys to enter the destination's name (up to 16 characters), then press [OK].
  1. Confirm that <FILE PATH> is displayed, then press [OK].
  1. Use the numeric keys to enter the file path to the folder to which the job is to be sent (up to 120 characters), then press [OK].
  1. Confirm that <LOGIN NAME> is displayed, then press [OK].
  1. Use the numeric keys to enter the login name, then press [OK].

You can enter up to 24 characters for the login name.

  1. Confirm that <PASSWORD> is displayed, then press [OK].
  1. Use the numeric keys to enter the password, then press [OK].

You can enter up to 24 characters (14 characters when <SMB> is selected as the server protocol) for the password.

  1. Confirm that <IMAGE FORMAT> is displayed, then press [OK].
  1. Press [] or [] to select the file format (<PDF>, <TIFF (B&W)>, <PDF (COMPACT)>, or <JPEG>), then press [OK].
<PDF>, <TIFF (B&W)>: Select for sending images in black-and-white.
<PDF (COMPACT)>, <JPEG>: Select for sending colour images.
  1. Confirm that <DIVIDE INTO PAGES> is displayed, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].
<OFF>: Sends multiple images as a single file without dividing them.
<ON>: Separates multiple images and send them as separate files.
  • If you have selected <JPEG> as the file format in step 17, multiple images are sent as separate files even if you set <DIVIDE INTO PAGES> to <OFF>.
  1. Confirm that <IMAGE QUALITY> is displayed, then press [OK].
  1. Press [] or [] to select the resolution, then press [OK].

You can select from <200x200dpi>, <200x400dpi>, <300x300dpi>, <400x400dpi>, <600x600dpi>, <100x100dpi>, <150x150dpi>, and <200x100dpi>.

  • If you want to send colour images in the <PDF (COMPACT)> format, select <300x300dpi>. Otherwise, the image is sent in black-and-white.
  • If you want to send colour images in the <JPEG> format, select <100x100dpi>, <150x150dpi>, <200x200dpi>, or <300x300dpi>. Otherwise, the image is sent in black-and-white.
  • If you have selected <PDF> or <TIFF> as the file format in step 17 and <100x100dpi> or <600x600dpi> as the resolution, the image is sent in <200x200dpi> resolution.
  1. Confirm that <ORIGINAL TYPE> is displayed, then press [OK].
  1. Press [] or [] to select the original type (<TEXT/PHOTO>, <TEXT>, or <PHOTO>), then press [OK].
  • If you have selected <PDF (COMPACT)> as the file format in step 17, the original type is automatically set to <TEXT/PHOTO>. Skip to step 24.
  1. Press [Stop] to return to the standby mode.


Registering Group Addresses

Return to Overview


  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select an empty one-touch key or coded dial code that you want to set as the group address, then press [OK].

You can also select a one-touch key or coded dial code by pressing the corresponding one-touch key, or [Coded Dial] followed by the desired three-digit code.

  1. Press [] or [] to select <SELECT ADD/TEL NO>, then press [OK].
  1. Select the destinations you want to register in the group (FAX-L3000: max. 199 destinations, FAX-L3000IP: max. 499 destinations) until all destinations are registered, then press [OK].

To enter a destination stored under a one-touch key, press the desired one-touch key.

To enter a destination stored under a coded dial code, press [Coded Dial], then enter the three-digit code with the numeric keys. For multiple entries, press [Coded Dial] between each entry.

  • You can review the destinations which have been already entered with [] or [].
  1. Press [] or [] to select <NAME>, then press [OK].
  1. Enter the group name (max. 16 letters, including spaces) with the numeric keys, then press [OK].

To register another group, repeat the procedure from step 4.

Ex.

  1. Press [Stop] to return to the standby mode.


Adding New Destination to Group

Return to Overview


  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select a group to edit, then press [OK].

To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys.

  1. Press [] or [] to select <SELECT ADD/TEL NO>, then press [OK].
  1. Select the destination you want to add to the group, then press [OK].

For details on specifying a destination from Address Book, see "Registering Group Addresses."

  1. Press [Stop] to return to the standby mode.


Deleting Destination from Group

Return to Overview


  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select a group to edit, then press [OK].

To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys.

  1. Press [] or [] to select <SELECT ADD/TEL NO>, then press [OK].
  1. Press [] or [] to display the destination you want to delete from the group, then press [Clear].

Repeat this step if you want to delete another destination.

  1. Press [OK].
  1. Press [Stop] to return to the standby mode.


Changing Group Name

Return to Overview


  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select a group to edit, then press [OK].

To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys.

  1. Press [] or [] to select <NAME>, then press [OK].
  1. Press [] repeatedly to go back to a wrong character, then press [Clear].

To delete the entire name, press and hold [Clear].

  1. Enter a new character with the numeric keys, then press [OK].
  1. Press [Stop] to return to the standby mode.


Deleting Group Addresses

Return to Overview


  1. Press [Additional Functions].
  1. Press [] or [] to select <ADDRESS BOOK SET.>, then press [OK].
  1. Press [] or [] to select <GROUP DIAL>, then press [OK].
  1. Press [] or [] to select a group to delete, then press [OK].

To select a group stored under the coded dial code, press [Coded Dial], then enter the three-digit code using the numeric keys.

  1. Press [] or [] to select <SELECT ADD/TEL NO>, then press [OK].
  1. Press [Clear] repeatedly until all destinations are deleted, then press [OK].
  • When you delete all destinations, the registered name is cleared automatically.
  1. Press [Stop] to return to the standby mode.


Manual Sending (Fax)

Use manual sending when you want to talk to the recipient before sending a document, or if the recipient does not have a fax machine that can receive automatically.


Remark
  • You cannot use group dialing for manual sending.

  1. Connect the optional handset to the machine if you want to talk to the recipient before sending a document.

For details on how to connect the optional handset to the machine, see "Install Handset (Optional)."

  1. Load the document in the ADF.
  1. Press [Fax/Send] repeatedly to select <FAX>, then press [OK].

If using the FAX-L3000, you can switch to the Fax mode by pressing [Copy/Fax].

If you want to adjust the image quality and density, see "Scan Settings."

  1. Press [Hook] or pick up the optional handset.
  1. Dial the recipient's fax/telephone number.
  • Make sure to confirm the dial tone before entering a fax number. If you enter the number before the dial tone can be heard, the call may not connect, or the wrong number may be dialed.
  1. Talk through the handset to the recipient.

If you press [Hook] in step 4, you can pick up the handset when you hear the recipient's voice.

If you hear a high-pitched signal instead of the recipient's voice, go to step 8.

  1. Ask the recipient to set their fax machine to receive faxes.
  1. When you hear a high-pitched signal, press [Start], then hang up the handset.


Cancelling TX Jobs

Cancel an ongoing job as follows.


  1. Press [Stop].
  1. When the <STOP KEY PRESSED> message appears, press [OK].

Ex.

When the <CANCEL?> message appears, press [] to select <YES>.

Ex.



Checking and Deleting Jobs (Send)

System monitor enables you to view the transmission results, monitor the status of the send jobs currently being processed.


Checking Transmission Results (Send)

Checking and Deleting Sending Documents Stored in Memory (Send)


Checking Transmission Results (Send)

Return to Overview


  1. Press [System Monitor] repeatedly to select <TX/RX LOG>, then press [OK].
  • If you set <CHECKING THE LOG> to <OFF> in <SYSTEM SETTINGS>, transmission/reception result does not appear in the LCD.
  1. Press [] or [] to view the required transmission/reception result.
  1. Press [Stop] to return to the standby mode.


Checking and Deleting Sending Documents Stored in Memory (Send)

Return to Overview


  1. Press [System Monitor] repeatedly to select <TX/RX STATUS> then press [OK].
  1. Press [] or [] to scroll through the job list.

If you want to delete the job, go to step 3. Otherwise, press [Stop] to return to the standby mode.

  1. Press [] or [] to select the desired document, then press [OK].
  1. Press [] or [] to select <CANCEL>, then press [OK].
  1. Press [] to select <YES>.

If you do not want to cancel the job, press [] to select <NO>.

  1. Press [Stop] to return to the standby mode.


Basic Receiving Method

Follow this procedure to set the machine for receiving faxes.
For advanced receiving features, see "Send/Receive."


  1. Press [Additional Functions].
  1. Select <TX/RX SETTINGS> with [] or [], then press [OK].
    Select <FAX SETTINGS> with [] or [], then press [OK].
    Select <RX MODE> with [] or [], then press [OK].
  1. Select the receive mode with [] or [], then press [OK].
<FaxOnly>: Answers all calls as faxes.
<FaxTel>: Switches between fax and voice calls automatically if an external telephone is connected to the machine.
<AnsMode>: Receives faxes automatically and records voice messages.
<Manual>: Does not answer any calls. You have to manually receive faxes.

For details on these settings, see "Send/Receive."

  • For <AnsMode>, make sure an answering machine is connected to the machine.
  1. Press [Stop] to return to the standby mode.
  • You press [Stop] to cancel a job:
    The <CANCEL?> message appears. Press [] to select <Yes>. The job is cancelled, and the display returns to the standby mode.
  • The <TONER LOW/PREPARE NEW TONER> message appears:
    The toner cartridge is almost empty.
    Replace the toner cartridge. For details on this error message, see "LCD Messages."


Forwarding Received Documents

You can set the machine to forward received documents to other machines or file servers. If a received document matches the forwarding conditions, it is forwarded to the specified destination. Forwarding settings can be made using the Remote UI.


Remark

When Forwarding Destinations Do Not Match the Forwarding Conditions

Forwarding Documents Received in Memory

Forwarding Documents with Forwarding Errors

Printing or Erasing Documents with Forwarding Errors


When Forwarding Destinations Do Not Match the Forwarding Conditions

Return to Overview

If a forwarding destination is not registered, or if the received document does not match all of the forwarding conditions that you have specified, you can specify the forwarding destination using the operation panel.


Remark

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].
  1. Press [] or [] to select <FW W/OUT CONDITION>, then press [OK].
  1. Press [] or [] to select <FAX> or <I-FAX>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [] or [] to select <FORWARD>, then press [OK].
  1. Specify the destination, then press [OK].
  1. Press [] or [] to select <IMAGE FORMAT>, then press [OK].
  1. Press [] or [] to select <TIFF (B&W)> or <PDF>, then press [OK].
  1. Press [] or [] to select <DIVIDE INTO PAGES>, then press [OK].
  1. Press [] or [] to select <ON> or <OFF> , then press [OK].
<OFF>: Sends multiple images as a single file without dividing them.
<ON>: Separates multiple images and send them as separate files.
  1. Press [Stop] to return to the standby mode.


Forwarding Documents Received in Memory

Return to Overview


  1. Press [System Monitor] repeatedly to select <TX/RX STATUS>, then press [OK].
  1. Press [] or [] to select the desired document, then press [OK].
  • You can transfer only the documents received in memory, which appears with the message <RX STNDBY> in the system monitor.
  1. Press [] or [] to select <FORWARD>, then press [OK].
  1. Specify the destination, then press [OK].

The machine starts to send the selected document.

  • You can specify only one destination registered in a one-touch key or coded dial code.


Forwarding Documents with Forwarding Errors

Return to Overview

To use this function, <STORE ERROR IMAGE> in <FORWARD ERR. SET> in <SYSTEM SETTINGS> must be set to <ON>.


  1. Press [System Monitor] repeatedly to select <FORWARD ERR. STATUS>, then press [OK].
  1. Press [] or [] to select the desired document, then press [OK].
  1. Press [] or [] to select <FORWARD>, then press [OK].
  1. Specify the destination, then press [OK].

The machine starts to send the selected document.

  • You can specify only one destination registered in a one-touch key or coded dial code.
  • The document is erased from memory if transferring is successful.


Printing or Erasing Documents with Forwarding Errors

Return to Overview


  1. Press [System Monitor] repeatedly to select <FORWARD ERR. STATUS>, then press [OK].
  1. Press [] or [] to select the desired document, then press [OK].
  1. Press [] or [] to select <PRINT> or <CANCEL>, then press [OK].
  • If <MEMORY LOCK> is <ON> in <COMMUNICATIONS> in <SYSTEM SETTINGS>, the documents cannot be printed.
  1. Press [] to select <YES>.

If you do not want to print or erase the job, press [] to select <NO>.

  1. Press [Stop] to return to the standby mode.


Cancelling RX Jobs

Cancel an ongoing job as follows.


  1. Press [Stop].
  1. When the <CANCEL?> message appears, press [] to select <YES>.



Checking and Deleting Jobs (Receive)

System monitor enables you to view the reception results, and monitor the status of the receive jobs currently being processed.


Checking Reception Results (Receive)

Checking and Deleting Receiving Documents Stored in Memory (Receive)


Checking Reception Results (Receive)

Return to Overview


  1. Press [System Monitor] repeatedly to select <TX/RX LOG>, then press [OK].
  • If you set <CHECKING THE LOG> to <OFF> in <SYSTEM SETTINGS>, reception result does not appear in the LCD.
  1. Press [] or [] to view the required reception result.
  1. Press [Stop] to return to the standby mode.


Checking and Deleting Receiving Documents Stored in Memory (Receive)

Return to Overview


  1. Press [System Monitor] repeatedly to select <TX/RX STATUS>, then press [OK].
  1. Press [] or [] to scroll through the job list.

If you want to delete the job, go to step 3. Otherwise, press [Stop] to return to the standby mode.

  1. Press [] or [] to select the desired document, then press [OK].
  1. Press [] or [] to select <CANCEL>, then press [OK].
  1. Press [] to select <YES>.

If you do not want to cancel the job, press [] to select <NO>.

  1. Press [Stop] to return to the standby mode.


PC Faxing

Follow this procedure to send a fax from your computer.
Make sure that the fax driver is installed. To check if the driver is installed, see "Installing Software."
For details on fax driver settings, see Online Help.


Remark
  • To send faxes from computers on the FAX-L3000, an optional network printer kit is required.
  • How to display the print screen or items on the screen may vary depending on your application and/or OS.
  • When the TX Document Archiving function is set to .<ON>, faxes cannot be sent on from a computer.

  1. From an open document on an application, click [File] > [Print].


  1. Select the fax icon ([Canon LC800/L3000 (FAX)]), then click [Print] or [OK].

  • You want to adjust the fax properties:
    Click [Preferences] or [Properties] and adjust the settings.

  1. Specify the name and fax number in [Sending Settings], then click [Add to Destination List].

  • You want to send a fax with a cover sheet:
    Click the [Cover Sheet] tab and set the format for the cover sheet attachment.

  1. Click [OK] in the Fax Sending Settings.



Advanced Sending Features

The machine provides the following additional fax modes: broadcasting and job recall.


Broadcast Transmission

Specifying Multiple Destinations


Specifying Multiple Fax Numbers with the Numeric Keys


Delayed Sending

Job Recall/Redial


Broadcast Transmission

Specifying Multiple Destinations

Specifying Multiple Fax Numbers with the Numeric Keys



Specifying Multiple Destinations

Return to Overview

Broadcasting enables you to send the same document to multiple recipients.


Remark
  • You can send the same original to multiple (a maximum of 201 for the FAX-L3000 and 501 for the FAX-L3000IP) destinations with one operation. (Only one of those destinations can be specified using the numeric keys.)
  • If you frequently send documents to multiple destinations, it is recommended that you store those destinations as a group.
  • When <REST. MULTI DEST.> is set to <PROHIBIT>, you cannot send the documents to multiple recipients. (See "Restricting Broadcasting.")

  1. Set documents.
  1. Press [Fax/Send] repeatedly to select the sending method, then press [OK].

If using the FAX-L3000, you can switch to the Fax mode by pressing [Copy/Fax].

If you are specifying destinations registered in Address Book, you can skip this step.

  1. Specify the destination.

Use the numeric keys, one-touch keys, coded dial codes or [Address Book] key to specify destinations.

  1. Repeat step 3 to enter all required recipients.
  • If you want to enter a fax number or e-mail address using the numeric keys in the middle of the procedure, press [Fax/Send], select the sending method, and then enter the number or address.
  • To check all the specified destinations, press [] or [] to scroll the display.
  • If e-mail addresses and file server addresses are included in the destinations, you can enter the send settings by pressing [OK] after specifying destinations. All the addresses without fax will use the same send settings. For details, see "Send Settings (E-mail/I-Fax/File Server) (FAX-L3000IP Only)."
  1. Press [Start].
  • When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using numeric keys, the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.


Specifying Multiple Fax Numbers with the Numeric Keys

Return to Overview

When sending a fax to a new destination, you can send the same original to multiple destinations (a maximum of ten) with a single operation.


  1. Set documents.
  1. Press [Fax/Send] repeatedly to select <FAX>, then press [OK].

If using the FAX-L3000, you can switch to the Fax mode by pressing [Copy/Fax].

  1. Specify multiple destinations (a maximum of ten) with the numeric keys.

Go back to the wrong digit with [].

Press [OK] after entering a destination to enter the next destination.

You can press [Back] or [Clear] while entering a destination or [] with no digits entered for the destination to return to the previous screen.

After entering multiple destinations and pressing [OK], you can press [] or [] to check a destination you have already entered. You can also perform the following operations when checking a destination.
To add a new destination:
Press [OK] or the numeric keys to add a new destination.
Deleting a destination:
If you press [Back] or [Clear], the message <OK TO ERASE?> is displayed. To delete the destination, press [] and select <YES>. To cancel deleting the destination, press [] and select <NO>.

To adjust the original settings according to your needs, see "Scan Settings."

  1. Press [Start].


Delayed Sending

Return to Overview

Delayed sending enables you to start transmission at a specified time.


Remark

  1. Set documents.
  1. Press [Fax/Send] repeatedly to select the sending method, then press [OK].

If using the FAX-L3000, you can switch to the Fax mode by pressing [Copy/Fax].

  1. Press [Delayed TX].
  1. Use the numeric keys to enter the time you want to start sending, then press [OK].

Enter the time in the 24-hour format.

Enter all the numbers, including zeros.

Ex.

  1. Use the numeric keys, one-touch key, coded dial code, or address book dialing to enter a recipient.
  1. Press [Start].
  • When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS>, the machine starts dialing automatically after the preset time for this setting is passed. However, when you manually enter a recipient, be sure to press [Start].
  • If the specified time for delayed sending passes during a temporary power failure (that recovers within a hour), the fax document will be sent at the specified time on the next day.


Job Recall/Redial

Return to Overview

You can recall the last three destinations, scan settings, and send settings which have been set, and then send your documents.


Remark
  • With the FAX-L3000IP (only if the optional Send kit is installed), this can be used as a Recall function. With the FAX-L3000 or the FAX-L3000IP (for the FAX-L3000IP, if the optional Send kit is not installed), this can be used as a Redial function.

  1. Set documents.
  1. Press [Fax/Send].
  1. Press [Redial/Pause].
  1. Press [] or [] to select <1 BEFORE>, <2 BEFORE>, or <3 BEFORE>, then press [OK].
  1. Confirm that the desired recipient is displayed.

For information on changing scan settings such as the resolution when using the Recall function, see "Scan Settings."

  1. Press [Start].
  • When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using numeric keys, the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.


Customizing Sending Features

Setting Number of Retry Attempts (E-Mail/I-Fax/File Server) (FAX-L3000IP Only)

Setting Automatic Redialing (Fax)

Setting Detail Information (E-Mail/File Server/USB Memory)


Setting Number of Retry Attempts (E-Mail/I-Fax/File Server) (FAX-L3000IP Only)

Return to Overview

You can set how many times the machine automatically resends data when the data cannot be sent because the receiver is busy sending or receiving, or when an error occurs.

This function can only be used on the FAX-L3000IP when the optional Send kit is installed.


  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX/RX COMMON SET.>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RETRY TIMES>, then press [OK].
  1. Use [], [], or numeric keys to enter the number of retry attempts (0 to 5 times) the machine will make, then press [OK].
  1. Press [Stop] to return to the standby mode.


Setting Automatic Redialing (Fax)

Return to Overview

Automatic redialing enables the machine to automatically redial the recipient's fax number if the recipient cannot be reached due to a busy line, or if a sending error occurs. Auto Redial can be turned <ON> or <OFF>. If you set <AUTO REDIAL> to <ON>, you can set how many times the machine redials the number, and the redial interval.


  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <AUTO REDIAL>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [] or [] to select <REDIAL TIMES>, then press [OK].
  1. Use [], [], or numeric keys to enter the number of redials (1 to 10 times) the machine will make, then press [OK].
  1. Press [] or [] to select <REDIAL INTERVAL>, then press [OK].
  1. Use [], [], or numeric keys to enter the time (2 to 99 minutes, in one-minute increments) between redials, then press [OK].
  1. Press [] or [] to select <TX ERROR REDIAL>, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].
<ON>: Resends all pages if an error occurs during transmission.
<OFF>: Does not redial even if an error occurs during transmission.
  1. Press [Stop] to return to the standby mode.


Setting Detail Information (E-Mail/File Server/USB Memory)

Return to Overview

You can set the document's name, a subject line, message body text, and reply-to address, and e-mail priority common to all sending jobs. The following settings will be effective when sending documents depending on the sending method you select:

  • E-mail: <TX FILE NAME>, <SUBJECT>, <MESSAGE TEXT>, <REPLYTO>, <E-MAIL PRIORITY>
  • File server (SMB): <TX FILE NAME>, <MESSAGE TEXT>
  • USB: <TX FILE NAME>, <MESSAGE TEXT>.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Confirm that <TX/RX COMMON SET.> is selected, then press [OK].
  1. Press [] or [] to select <TX SETTINGS>, then press [OK].
  1. Press [] or [] to select <SEND SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX FILE NAME>, then press [OK].
  1. Use the numeric keys to enter the document's name (up to 24 characters), then press [OK].
  1. Press [] or [] to select <SUBJECT>, then press [OK].
  1. Use the numeric keys to enter the subject (up to 40 characters), then press [OK].
  1. Press [] or [] to select <MESSAGE TEXT>, then press [OK].
  1. Use the numeric keys to enter the message body text (up to 140 characters), then press [OK].
  1. Confirm that <REPLY-TO> is displayed, then press [OK].
  1. Use the numeric keys to enter the reply-to address (up to 120 characters), then press [OK].
  1. Press [] or [] to select <E-MAIL PRIORITY>, then press [OK].
  1. Press [] or [] to select the priority (<NORMAL>, <LOW> or <HIGH>), then press [OK].
  1. Press [Stop] to return to the standby mode.


Fax Dialing Features

Switching Temporarily to Tone Dialing

Checking Dialing Line

Dialing Through a Switchboard

If your machine is connected to a PBX, register the [R] key so you can easily access the outside line.


Registering the [R] Key


Dialing using the [R] Key


Dialing an Overseas Number (With Pauses)


Switching Temporarily to Tone Dialing

Return to Overview

If your machine is set for pulse dialing, use the procedure below to switch to tone dialing to use information services (e.g., banks, airline reservations, and hotel reservations).


Remark
  • To talk to the other party, you will need to connect an external telephone to the machine.

  1. Press [Fax/Send].

If using the FAX-L3000, you can switch to the Fax mode by pressing [Copy/Fax].

  1. Press [Fax/Send] repeatedly to select <FAX>, then press [OK].

If using the FAX-L3000, you can switch to the Fax mode by pressing [Copy/Fax].

  1. Press [Hook].
  • Make sure to confirm the dial tone before entering a fax number. If you enter the number before the dial tone can be heard, the call may not be connected, or the wrong number may be dialed.
  1. Use the numeric keys to dial the required information service.
  1. When the recorded message of the information service answers, press [Tone] to switch to tone dialing.
  1. Use the numeric keys to enter the numbers requested by the information service.
  1. If you want to receive faxes, press [Start].

If you are using the external telephone, hang up the handset after pressing [Start].



Checking Dialing Line

Return to Overview

Checking dialing line function enables you to configure the setting on whether to check for a dial tone.


  1. Press [Additional Functions].
  1. Use [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Use [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Use [] or [] to select <TX SETTINGS>, then press [OK].
  1. Use [] or [] to select <DIALING LINE CHCK>, then press [OK].
  1. Use [] or [] to select <ON>, then press [OK].
  1. Press [Stop] to return to the standby mode.


Dialing an Overseas Number (With Pauses)

Return to Overview

When you dial or register an overseas number, you may need to insert a pause within the number.


  1. Set documents.
  1. Press [Fax/Send] repeatedly to select <FAX>, then press [OK].

If using the FAX-L3000, you can switch to the Fax mode by pressing [Copy/Fax].

  1. Use the numeric keys to dial the international access code.

For details on international access codes, contact your local telephone company.

  1. If necessary, press [Redial/Pause] to insert a pause.

Ex.

The letter <p> is displayed between the numbers.

You can enter successive pauses within the fax number to make the pause time longer.

You can change the length of a pause inserted within the fax number in the <PAUSE TIME> menu. The default setting is two second. (See "TX/RX SETTINGS.")

  1. Use the numeric keys to dial the country code, the area code, and the fax/telephone number of the recipient.
  1. If necessary, press [Redial/Pause] to enter a pause at the end of the number.

The letter <P> appears at the end of the fax number.

Pauses entered at the end of fax numbers are always 10 seconds long.

  1. Press [Start].
  • When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS> in <TX/RX SETTINGS>, and if you have specified the destination by any other method than using numeric keys, the machine starts scanning automatically without pressing [Start], after the preset time for this setting is elapsed.


Registering the [R] Key

Return to Overview

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the numeric keys, then press [Log In/Out].

  1. Press [] or [] to select <COMMUNICATIONS>, then press [OK].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <R-KEY SETTINGS>, then press [OK].
  1. Press [] or [] to select <PBX>, then press [OK].
  1. Press [] or [] to select <PREFIX>, then press [OK].
  1. Use the numeric keys to enter the prefix number (up to 20 digits).

Ex.

  1. Press [Redial/Pause] to enter a pause, then press [OK].

<p> in the fax/telephone number represents a certain amount of pause time, set in the <PAUSE TIME> menu.

  1. Press [Stop] to return to the standby mode.


Dialing using the [R] Key

Return to Overview


  1. Press [Fax/Send] to select <FAX>, then press [OK].

If using the FAX-L3000, you can switch to the Fax mode by pressing [Copy/Fax].

  1. Press [R] to access the outside line.
  1. Use the numeric keys to enter the fax number.


Receiving Features

You can set the fax receive mode to suit your needs, set the machine to receive fax documents into memory (memory lock), forward received fax documents to other machines or file servers, and use the external telephone connected to the machine to receive faxes manually (remote reception). You can also set how the received documents are printed.


FaxTel: Optional Settings

Manual Reception

Memory Reception

The machine automatically receives faxes in memory when printing is disabled under certain conditions (e.g., toner or paper has run out).
When the problem is cleared, the machine automatically prints the fax which was stored in the memory.


Remark
  • The main memory of the FAX-L3000IP can store data for a maximum of 90 jobs or approximately 1500 pages.*1
    The main memory of the FAX-L3000 can store data for a maximum of 512 jobs or approximately 512 (1,500*2) pages.*1
    *1 Based on the condition that the other party sends the fax by the FAX-L3000IP with ITU-T Standard Chart No. 1, standard mode. The maximum number of pages that the machine's memory can store differs depending on the other party's machine.
    *2 For the FAX-L3000, an optional network printer kit is required.
  • Once the pages are printed, they are deleted from the memory.
  • If the memory becomes full, you will not be able to receive the remaining pages. Contact the other party and ask them to resend the remaining pages of the fax.

Memory Lock Reception

Printing All Documents Stored in Memory


Reception Restriction

Remote Reception

Remote reception enables you to use an external telephone connected to the machine to receive faxes manually. This can be useful when the machine is not nearby or is being used by someone else.


Remark
  • This function is not available when <ENERGY IN SLEEP> in <COMMON SETTINGS> is set to <LOW>.

Registering Remote Reception ID


Receiving a Fax Remotely


Printing Received Documents

The machine provides the following printing features: two-sided printing and received image reduction.


Two-Sided Printing


Received Image Reduction



FaxTel: Optional Settings

Return to Overview

If required, change the optional settings as follows:


  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <FAX/TEL OPT. SET>, then press [OK].
  1. Press [] or [] to select <RING START TIME>, then press [OK].
  1. Use [], [], or the numeric keys to specify the duration (0 to 30 seconds) for which the machine attempts to detect the fax tone before it starts ringing, then press [OK].

If the machine receives a fax, the machine does not ring and switches to the receive mode automatically.

  1. Press [] or [] to select <F/T RING TIME>, then press [OK].
  1. Use [], [], or the numeric keys to specify the duration (15 to 300 seconds) of ringing, then press [OK].
  1. Press [] or [] to select <F/T SWITCH ACTION>, then press [OK].
  1. Press [] or [] to select the action the machine will take after the ringing ends, then press [OK].
<RECEIVE>: Receives a fax.
<DISCONNECT>: Disconnects the call.
  1. Press [Stop] to return to the standby mode.


Manual Reception

Return to Overview

When you select <Manual> in <RX MODE>, follow the procedure below to receive a fax.


  1. When the telephone rings, pick up the optional handset or the external telephone.
  1. Confirm that the modem's connecting sound is heard, then press [Start].
  • If you picked up the receiver of an external telephone in step 1, enter the two digit remote reception ID using the numeric keys of the external telephone. (See "Receiving a Fax Remotely.")
  1. Hang up the optional handset or the external telephone.


Memory Lock Reception

Return to Overview

You can also set the machine to store all documents in memory without automatically printing them.

You can also forward the documents received in memory to other destinations. (See "Forwarding Documents Received in Memory.)


  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the numeric keys, then press [Log In/Out (ID)].

  1. Press [] or [] to select <COMMUNICATIONS>, then press [OK].
  1. Press [] or [] to select <MEMORY LOCK>, then press [OK].

If the memory lock password has already been set, enter the password, then press [OK].

  1. Press [] or [] to select <ON>, then press [OK].
  • When you select <OFF>, the machine starts to print the received documents in memory.
  1. Press [] or [] to select <PASSWORD>, then press [OK].
  1. Use the numeric keys to enter the memory lock reception password (up to 7 digits), then press [OK].

Ex.

  1. Press [] or [] to select <REPORT PRINT>, then press [OK].
  1. Press [] or [] to select <ON> or <OFF>, then press [OK].
<OFF>: Does not print a RX report.
<ON>: Prints a RX report.
  • <RX REPORT> should also be set to <ON> so that RX reports are automatically printed when documents are received in memory. For instructions, see "RX REPORT."
  1. Press [] or [] to select <MEMORY RX TIME>, then press [OK].

If you do not need to set the timer for memory lock, skip to step 16.

  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [] or [] to select <MEM RX START TIME>, then press [OK].
  1. Use the numeric keys to enter the start time (in 24-hour format), then press [OK].

  1. Press [] or [] to select <MEM. RX END TIME>, then press [OK].
  1. Use the numeric keys to enter the end time, then press [OK].
  1. Press [Stop] to return to the standby mode.


Printing All Documents Stored in Memory

Return to Overview


  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the numeric keys, then press [Log In/Out (ID)].

  1. Press [] or [] to select <COMMUNICATIONS>, then press [OK].

If the memory lock password has already been set, enter the password, then press [OK].

  1. Press [] or [] to select <MEMORY LOCK>, then press [OK].
  1. Use the numeric keys to enter the memory lock reception password, then press [OK].
  1. Press [] or [] to select <OFF>, then press [OK].

The received documents are printed.

  1. Press [Stop] to return to the standby mode.


Reception Restriction

Return to Overview

You can reject incoming faxes without sending their numbers in the sender's machine.


  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX RESTRICTION>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [Stop] to return to the standby mode.


Registering Remote Reception ID

Return to Overview

Follow this procedure if you want to change the default remote reception ID of 25.


  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <REMOTE RX>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [Clear] twice to delete the default remote reception ID of 25.
  1. Use the numeric keys to enter a new remote reception ID (a combination of two characters using 0 to 9, and #), then press [OK].
  1. Press [Stop] to return to the standby mode.


Receiving a Fax Remotely

Return to Overview


  1. When you receive a call, pick up the external telephone.
  1. Use the numeric keys to enter the two-digit remote reception ID to start reception.
  • If the machine is set for pulse dialing, press [Tone] to switch to tone dialing before pressing the remote reception ID.
  1. When the reception is complete, hang up the telephone.


Two-Sided Printing

Return to Overview

You can print received documents on both sides of the paper.


Remark
  • You can print the received documents on both sides of the paper only when <PAPER SIZE> is set to <A4>. The received documents are printed on one side of the paper when <PAPER SIZE> is not set to <A4>. (See "Setting Paper Size and Type.")

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX/RX COMMON SET.>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <TWO-SIDED PRINT>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [Stop] to return to the standby mode.


Received Image Reduction

Return to Overview

You can print received documents in a reduced size.


  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX/RX COMMON SET.>, then press [OK].
  1. Press [] or [] to select <RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <RECEIVE REDUCTION>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [] or [] to select <RX REDUCTION> or <REDUCE DIRECTION>, then press [OK].

If you select <REDUCE DIRECTION>, skip to step 11.

  1. Press [] or [] to select <AUTO> or <FIXED REDUCTION>, then press [OK].

If you select <AUTO>, adjust the image reduction automatically. Skip to step 10.

  1. Press [] or [] to select a preset reduction ratio (90%, 95%, 97 %, or 75%), then press [OK].
  1. Press [] or [] to select <REDUCE DIRECTION>, then press [OK].
  1. Press [] or [] to select <VERTICAL ONLY> or <HORIZ & VERTICAL>, then press [OK].
<VERTICAL ONLY>: Reduces the document vertically only.
<HORIZ & VERTICAL>: Reduces the document both horizontally and vertically.
  1. Press [Stop] to return to the standby mode.


Sending Two-Sided Documents

You can set the machine to automatically turn over two-sided documents in the ADF, and scan each side separately.


  1. Set documents.
  1. Press [Fax/Send].

If using the FAX-L3000, you can switch to the Fax mode by pressing [Copy/Fax].

  1. Press [2-Sided].
  1. Use [] or [] to select <BOOK TYPE> or <CALENDAR TYPE>, then press [OK].
  • If using the FAX-L3000IP:
When images in documents are set vertically as illustrated right, select the desired output.

<BOOK TYPE>: Select if images on the back side of a document have the same top-bottom orientations as the front side of the document.
<CALENDAR TYPE>: Select if images on the front and back sides of a document have opposite orientations.
  • When images on A3 landscape documents are orientated horizontally, select <BOOK TYPE> if the images on the front and back sides of a document have opposite orientations. Select <CALENDAR TYPE> if images on the front and back sides of a document have the same orientations.
  • If using the FAX-L3000:
When images in documents are set horizontally as illustrated right, select the desired output.

<BOOK TYPE>: Select if images on the back side of the document have the same top-bottom orientation as the front side of the document.
<CALENDAR TYPE>: Select if images on the front and back side of the document have opposite top-bottom orientations.
  • For landscape documents, such as A4R documents, with an image set vertically, the images on the front and back sides of the document will have opposite top-bottom orientations when <BOOK TYPE> is selected. When <CALENDAR TYPE> is selected, the front and back sides of the document will have the same top-bottom orientations.
  1. Use the numeric keys, one-touch key, [Coded Dial], or address book dialing to enter a recipient.
  1. Press [Start].

To cancel all settings and return to standby mode, press [Stop].

  • When <TIME OUT> is set to <ON> in <TX SETTINGS> in <FAX SETTINGS>, the machine starts dialing automatically after the preset time for this setting is passed. However, when you manually enter a recipient, be sure to press [Start].
  • If the specified time for delayed sending passes during a temporary power failure (that recovers within a hour), the fax document will be sent at the specified time on the next day.


Direct Sending

With direct sending, the machine sends the document on the ADF as it scans one page, without storing all pages into memory at once. You can send a document ahead of other documents stored in memory.


Remark
  • You cannot use group dialing for direct sending.
  • With direct sending, the machine scans one page into memory at once and sends it right away. Therefore, when <MEMORY FULL> is displayed, even if you have selected direct sending, wait until there is enough space in memory to scan one page, or delete the documents in memory, and try again.
  • You cannot use direct sending for e-mail, I-Fax, or sending to a file server.

  1. Load the document in the ADF.
  1. Press [Fax/Send] repeatedly to select <FAX>, then press [OK].

If using the FAX-L3000, you can switch to the Fax mode by pressing [Copy/Fax].

  1. Press [Direct TX].

To cancel direct sending, press [Direct TX] again.

  1. Adjust any necessary settings for your document.

For details, see "Scan Settings."

  1. Dial the recipient's fax/telephone number.

If you select delayed transmission or sequential broadcasting, memory sending is automatically selected.

  1. Press [Start].

Each page is sent as it is scanned.

  • During transmission, <TRANSMITTING...> and the recipient's fax/telephone number alternately appear as messages on the LCD display.


TX Document Archiving

This function sends a copy of the documents that are sent from this machine to another destination (fax number, e-mail/I-fax address, and file server) for archiving.
This feature allows you to make sure that delayed transmission worked properly, and allows for notification of faxes sent from the machine while you are home or at another work site.
Set the destination to use for TX Document Archiving in <FW W/OUT CNDITION> in <SYSTEM SETTINGS>. (→When Forwarding Destinations Do Not Match the Forwarding Conditions)


Remark
  • If you are using the FAX-L3000IP (only if the optional Send kit is installed), you can specify a fax number, e-mail/I-fax address, or file server as the destination.
  • If an I-Fax machine is set as the destination for TX Document Archiving, if the resolution of the original document sent is 150 x 150 dpi, this resolution is changed to 200 x 200 dpi.

Before You Set Up the TX Document Archiving

Turning the TX Document Archiving ON


Before You Set Up the TX Document Archiving

Return to Overview

Note these important points before you set up the TX Document Archiving.

  • The following types of documents are supported by TX Document Archiving:
    FAX-L3000: Fax
    FAX-L3000IP (only if the optional Send kit is installed): Fax, I-fax
  • The sending method, sending speed, and ECM (Error Correction Mode) settings specified for the destination set in <FW W/OUT CNDITION> in <SYSTEM SETTINGS>, also apply when sending for TX Document Archiving.
  • TX Document Archiving only works for memory sending and black-and-white sending.
  • TX Document Archiving does not support the following sending methods: Direct sending, and Transferring.
  • While the TX Document Archiving feature is enabled, the Direct TX LED is off and you cannot use Direct sending. If Direct sending is required, the document must be sent manually.
  • When the TX Document Archiving function is set to <ON>, faxes cannot be sent from a computer.

Remark
  • Jobs that could not be sent are recorded on the activity report printed every 40 transmissions. (If TX Document Archiving is set to <ON>, the activity report is set to automatically be printed every 40 transmissions.)
  • If the original I-Fax transmission is not sent at a resolution supported by faxes (150 x 150 dpi, 300 x 300 dpi, or 600 x 600 dpi), the resolution is changed to 200 x 200 dpi if a fax machine is set as the destination for TX Document Archiving.


Turning the TX Document Archiving ON

Return to Overview

Follow this procedure to turn TX Document Archiving 'ON'.


Remark

  1. Press [Additional Functions].
  1. Press [] or [] to select <SYSTEM SETTINGS>, then press [OK].

If the System Manager ID and System Password have been set, enter the System Manager ID and System Password using the numeric keys, then press [Log In/Out (ID)].

  1. Press [] or [] to select <COMMUNICATIONS>, then press [OK].
  1. Press [] or [] to select <FAX SETTINGS>, then press [OK].
  1. Press [] or [] to select <TX DOC. ARCHIVING>, then press [OK].
  1. Press [] or [] to select <ON>, then press [OK].
  1. Press [Stop] to return to the standby mode.
  • TX Document Archiving will be performed once for each document transmitted. Regarding the redialing, it works based on the settings of this machine. (See "Setting Automatic Redialing (Fax).")
  • When using sequential broadcasting, after all transmissions (including redialing or error redialing) finish, if there is at least one destination to which all pages were sent successfully, then TX Document Archiving will be performed once.
  • In the Activity Management Report, regarding the Mode field (Transaction Mode), "TRANSFER" will be printed and regarding the NO. field (Transaction Number), the number of the original sending destination will be printed.
  • Regarding the DATE and TIME of the TX Document Archiving on the sender information, the DATE and TIME that the TX Document Archiving was performed will be printed.


Setting Up and Using the Optional Stamp Feature

If the optional stamp feature is provided on your machine, you can set the machine to stamp the front, lower center of every page you scan for sending.


Setting Up the Stamp Action

Turning the Stamp Feature ON/OFF


Setting Up the Stamp Action

Return to Overview

Follow this procedure to set up the stamp action when the stamp feature is turned ON.


Remark
  • If you are using the FAX-L3000IP (Only if the optional Send kit is installed), this setting is enabled when sending to a fax, I-fax, e-mail, or file server destination.

  1. Press [Additional Functions].
  1. Press [] or [] to select <TX/RX SETTINGS>, then press [OK].
  1. Press [] or [] to select <FAX SETTINGS> , then press [OK].
  1. Press [] or [] to select <TX SETTINGS> , then press [OK].
  1. Press [] or [] to select <STAMP DOCUMENT> , then press [OK].
  1. Press [] or [] to select <DIRECT TX> or <DIRECT&MEMORY TX> , then press [OK].
<DIRECT TX>: Stamps only documents you scan for direct sending.
<DIRECT & MEMORY TX>: Stamps all documents you scan for direct and memory sending.
  1. Press [Stop] to return to the standby mode.


Turning the Stamp Feature ON/OFF

Return to Overview

You can press [Stamp] to stamp originals when sending or scanning them. The originals are stamped according to the stamping conditions you set. (See "Setting Up the Stamp Action.")


  1. Set documents.
  1. Press [Fax/Send] repeatedly to select the sending method, then press [OK].

If using the FAX-L3000, you can switch to the Fax mode by pressing [Copy/Fax].

  1. Use the numeric keys, one-touch speed dialing key, coded speed dialing code, or address book dialing to enter a recipient.
  1. Press [Stamp].
  1. Press [Start].


PC Fax

The following sections describe how to send faxes from computers.

To use this function on the FAX-L3000, an optional network printer kit is required.



Introduction to Using Fax Functions

For installing the driver to send a fax job to the machine over a network, see "Network Connection (Installing Software)." For installing the driver to send a fax job directly from your computer to the machine, see "USB Connection (Installing Software)."


System Requirements

The fax driver can be used in the following system environments:

  • Operating System Software
  • Microsoft Windows 2000
  • Microsoft Windows XP
  • Microsoft Windows Server 2003
  • Microsoft Windows Vista
  • Microsoft Windows Server 2008
  • Microsoft Windows 7
  • With a Server-Based Computing Environment
  • Compatible Windows Terminal Server (Service)
  • Microsoft Windows 2000 Server
  • Microsoft Windows Server 2003
  • Microsoft Windows Server 2008
  • Compatible Software
  • Citrix Presentation Server 4.0
  • Citrix Presentation Server 4.5
  • Citrix XenApp 5.0
  • Citrix XenDesktop 2.0
  • Citrix XenDesktop 2.1
  • Citrix XenDesktop 3.0
  • Computer
  • Any computer which runs the above operating system software properly

Remark
  • To send faxes from computers on the FAX-L3000, an optional network printer kit is required.

Where to Find Help (PC Faxing)


Where to Find Help (PC Faxing)

Return to Overview

Here is where to get immediate help if you are having problems installing or using the fax driver.


Remark
  • To send faxes from computers on the FAX-L3000, an optional network printer kit is required.

  • README.TXT file

Any hints, enhancements, limitations, and restrictions you need to be aware of when installing and using your fax driver are included in the README.TXT file provided with the driver. This file is located in the [DRIVERS] folder.


  • Online Help

You can locate additional help for questions you may have regarding your fax in the Online Help file provided with the driver. In the fax properties dialog box, you can click [Help] to display additional information about every feature and option in the fax driver.


  • Canon Authorized Dealers or Service Providers

If the Online Help file does not provide the information you need, contact your local authorized Canon dealer or service provider.



Faxing Fundamentals

This section explains the fundamental operations of the fax driver, such as how to display the fax driver, and how to send a fax from a computer.


Remark
  • To send faxes from computers on the FAX-L3000, an optional network printer kit is required.

Faxing a Document

Specifying the Fax Settings Beforehand

Viewing the Online Help


Faxing a Document

Return to Overview

The procedure for faxing a document created in application software is as follows.


Remark
  • Faxing methods may differ depending on the application you are using. For details, see the instruction manuals provided with the application software.
  • If an error occurs in the printer while sending a fax, send the document once more from the fax driver. The fax job sent from the fax driver for which an error occurred will be erased regardless of whether [Erase Failed TX] is turned on or off at the printer.
  • You cannot access or edit the address book if you do not have access permission (default: Power Users or higher) to the destination folder of the address book. If this is the case, log on as user having access permission to the folder, or click [Specify a Folder] in the [Edit Address Book] sheet, and change the destination folder of the address book to a folder, such as the [My Documents] folder, that you have write permission for. For details about how to change the destination folder of the address book, see "Changing the Address Book Export Destination."
  • Up to 512 fax transmission recipients can be stored in the device. If the number of recipients exceeds 512 after a fax job has been sent to the device, the last job to be input will be erased. Be careful when registering more than 512 recipients in groups or when sending a fax continuously to multiple groups.
  • The number of destinations that you can send to at one time depends on the conditions under which the cover sheet has been attached. For details, view the online help. (See "Viewing the Online Help.")
  • The display may differ according to the operating system and system environment.
  • To send faxes from computers on the FAX-L3000, an optional network printer kit is required.

  1. Open the document you want to fax from the application.
  1. Select [Print] from the [File] menu.

The [Print] dialog box is displayed.

  • The procedure for displaying the [Print] dialog box may differ depending on the application you are using.
  1. Select your fax from [Name], then click [Preference] ([Properties]).

The fax driver screen is displayed.

  • The procedure for displaying the fax driver screen may differ depending on the applications you are using.
  1. Configure the required settings in the fax driver screen, then click [OK].

The [Print] dialog box is displayed.

  1. Click [OK].

The [Fax Sending Settings] dialog box is displayed.

  1. Specify the send address.

  • Enter the recipient name and fax number in the [Sending Settings] sheet, and click [Add to Destination List].

If you have selected [Reenter Fax Number before adding Destination to [Destination List]] in the [Security Settings] dialog box of the [Special] sheet, the [Confirm Password] dialog box is displayed when you click [Add to Destination List]. For details, see the online help (See the "Viewing the Online Help.")


  • Click [Address Book] in the [Sending Settings] sheet.

The [Select Destinations from Address Book] dialog box is displayed.

  • Select the recipient, and click [Add to List].

  • Click [OK].

The selected address is added to [Destination List].

  1. If you want to attach a cover sheet, select [Cover Sheet] sheet → specify a format for the cover sheet.

  1. Click [OK].

Faxing begins.



Specifying the Fax Settings Beforehand

Return to Overview

To fax a document, follow the procedure below.
The fax whose settings you have configured will send faxes with the same settings every time.


Remark
  • When faxing, you can change the settings you configured beforehand. To change the settings, configure them from the application.
  • The display may differ according to the operating system and system environment.
  • To send faxes from computers on the FAX-L3000, an optional network printer kit is required.

  1. On the [Start] menu, point to [Settings] → click [Printers].

The printers folder is displayed.

  • If you are using Windows XP Professional/Server 2003, on the [Start] menu, click [Printers and Faxes].
  • If you are using Windows XP Home Edition, on the [Start] menu, click [Control Panel] → [Printers and Other Hardware] → [Printers and Faxes].
  • If you are using Windows Vista, on the [] (Start) menu, click [Control Panel] → [Printers].
  • If you are using Windows 7, on the [] (Start) menu, click [Devices and Printers].
  1. In the printers folder, right-click the icon of the fax whose settings you want to configure → click [Printing Preferences] from the displayed menu.

The fax driver screen is displayed.

The fax driver screen includes the following sheets.

  • [Edit Address Book] sheet
  • [Register Cover Sheet] sheet
  • [Special] sheet

  • To access the fax driver screen from the printers folder, you need to be assigned full control permission for the printer. Full control access is available for users who are registered as Administrators or Power Users in the Windows system settings.
  1. Configure the required settings in the displayed fax driver screen.

For details about the fax driver settings, view the online help. (See "Viewing the Online Help.")

  1. Click [OK].


Viewing the Online Help

Return to Overview

To view the online help, follow the procedure below.


Remark
  • The display may differ according to the operating system and system environment.
  • To send faxes from computers on the FAX-L3000, an optional network printer kit is required.

  1. Display the fax driver screen.

See "Faxing a Document" or "Specifying the Fax Settings Beforehand" on how to display the fax driver screen.

  1. Click [Help].

The online help is displayed.



Useful Fax Functions

This section explains useful functions for sending faxes, such as scheduling the fax send time, attaching a cover sheet, etc.


Remark
  • To send faxes from computers on the FAX-L3000, an optional network printer kit is required.

Setting the Fax Send Time

Attaching a Cover Sheet


Setting the Fax Send Time

Return to Overview

You can store the data temporarily in the printer, and send the fax at the specified time.


Remark
  • The display may differ according to the operating system and system environment.
  • To send faxes from computers on the FAX-L3000, an optional network printer kit is required.

  1. Display the [Sending Settings] sheet.

See "Faxing a Document" on how to display the fax driver screen.

  1. Specify the recipient name and fax number → click [Add to Destination List].

If the destination address has been registered in the address book beforehand, you can select the destination from the address book. For details about selecting a destination from the address book, see "Faxing a Document."

If you have selected [Reenter Fax Number before adding Destination to [Destination List]] in the [Security Settings] dialog box of the [Special] sheet, the [Confirm Destination] dialog box is displayed when you click [Add to Destination List]. For details, see the online help. (See "Viewing the Online Help.")

  1. Select [Set the Time to Send] → specify the time to send the fax.

  1. Click [OK].

The data is stored temporarily in the printer, and the fax is sent at the specified time.



Attaching a Cover Sheet

Return to Overview

To attach a cover sheet to the fax, follow the procedure below.


Remark
  • The number of recipients to which you can send simultaneously depends on how a cover sheet is attached. For details, click [Help] in the bottom right-hand corner of the fax driver window to view the online help.
  • The display may differ according to the operating system and system environment.
  • To send faxes from computers on the FAX-L3000, an optional network printer kit is required.

  1. Display the [Cover Sheet] sheet.

See "Faxing a Document" on how to display the fax driver screen.

  1. Select an option for attaching the cover sheet to the fax from [Cover Sheet Attachment].

Select one of the following options:

  • [None]
  • [Different Sheet to Each Destination]
  • [Same Sheet to All Destination]

  1. Select a cover sheet template from [Style].

You can register a preferred cover sheet beforehand. For details, view the online help. (See "Viewing the Online Help.")

  1. Click [Settings] to specify the items to include on the cover sheet.

If you do not specify the items to include on the cover sheet, proceed to step 12.

The [Item Settings] dialog box is displayed.

  1. Select check boxes according to the information you want to print on the cover sheet in the [Sender] sheet → enter the information in the text boxes for the selected items.

You can specify the following items:

  • [Include Sender Name]
  • [Include Company]
  • [Include Dept./Div.]
  • [Include Fax Number]

  • You can save the information entered in the [Sender] sheet in a file by clicking [Save Sender]. Then, when you send a fax, you can import the information by using [Import Sender], instead of entering the sender information each time you send a fax.
  1. Select check boxes according to the information you want to print on the cover sheet in the [Destination] sheet.

You can specify the following items:

  • [Include Sender Name]
  • [Include Company]
  • [Include Dept./Div.]
  • [Include Fax Number]

  • The information of the destinations specified in the [Sending Settings] sheet prints on the cover sheet.
  1. Display the [Logo] or [Signature] sheet.

  1. Select [Print with Logo] or [Print with Signature] to include a logo or signature on the cover sheet.

For you do not want to print a signature or logo, proceed to step 10.

  1. Click [Browse] to select a bitmap logo or signature file name for [File Name] → specify the magnification and position of the selected logo or signature.
  1. Select [Include Number of Sheets to Send] in the [Sheets to Send] sheet → enter the number of sheets you are going to send as a fax.

  • The number of sheets is not counted automatically. The number which you entered manually is shown on the cover sheet.
  1. Click [OK].

The [Fax Sending Settings] dialog box is displayed.

  1. Select [Insert Attention Note] to insert an attention note → select a note from [Attention Note].

  • You can also enter the characters you want to insert. You can enter up to 30 characters.
  1. Enter any other information you want to include on the cover sheet in [Comment to include].

  1. Click [Preview] if you want to check the preview image on the cover sheet.

  1. Click [OK].

The specified cover sheet is attached to the fax when the fax is sent.



Using the Address Book

This section explains how to use the address book, and includes the procedures for registering individual and group addresses, editing the address book, etc. You can also specify destinations from address books created in applications other than the fax driver.


Remark
  • You cannot access or edit the address book if you do not have access permission (default: Power Users or higher) to the destination folder of the address book. If this is the case, log on as user having access permission to the folder, or click [Specify a Folder] in the [Edit Address Book] sheet, and change the destination folder of the address book to a folder, such as the [My Documents] folder, that you have write permission for. For details about how to change the destination folder of the address book, see "Changing the Address Book Export Destination."
  • To send faxes from computers on the FAX-L3000, an optional network printer kit is required.

Single Person Entry

Group Entry

Importing Address Book Entries

Exporting Address Book Entries

Changing the Address Book Export Destination


Single Person Entry

Return to Overview

You can register addresses for individual people in the address book.


Remark
  • You can register up to 3000 address entries for individual people.
  • You cannot access or edit the address book if you do not have access permission (default: Power Users or higher) to the destination folder of the address book. If this is the case, log on as user having access permission to the folder, or click [Specify a Folder] in the [Edit Address Book] sheet, and specify a folder, such as the [My Documents] folder, that you have write permission for as the destination folder of the address book.
  • You can also edit previously registered single person addresses. For more information, click [Help] in the bottom right-hand corner of the fax driver window to view the online help.
  • The display may differ according to the operating system and system environment.
  • To send faxes from computers on the FAX-L3000, an optional network printer kit is required.

  1. Display the [Edit Address Book] sheet.

See "Specifying the Fax Settings Beforehand" on how to display the [Edit Address Book] sheet.

  1. Click [Add Person].

The [Add Person] dialog box is displayed.

  1. Enter information about the new person such as their name and company name.

  1. Enter the fax number.
    You can also enter information concerning the fax number in [Description].

  • You can register two fax numbers: a primary number and a secondary number
  • You can also use the subaddress function (a function that enables you to send documents with a password attached to a memory box at the other end) in some devices. If you want to use this function, click [Settings].
  1. Enter any additional information about the person in [Notes].

  1. Click [OK].

The settings are registered.

  • If you specify two fax numbers for a single individual destination, two fax numbers with the same name will be displayed in the address book.


Group Entry

Return to Overview

You can register groups in the address book. As well as the addresses of individual people in a group, you can also register other registered groups as sub-groups.


Remark
  • You can register the groups up to 3000 entries.
  • You cannot access or edit the address book if you do not have access permission (default: Power Users or higher) to the destination folder of the address book. If this is the case, log on as user having access permission to the folder, or click [Specify a Folder] in the [Edit Address Book] sheet, and specify a folder, such as the [My Documents] folder, that you have write permission for as the destination folder of the address book.
  • You can also edit previously registered group destination information. For more information, click [Help] in the bottom right-hand corner of the fax driver window to view the online help.
  • The display may differ according to the operating system and system environment.
  • To send faxes from computers on the FAX-L3000, an optional network printer kit is required.

  1. Display the [Edit Address Book] sheet.

See "Specifying the Fax Settings Beforehand" on how to display the [Edit Address Book] sheet.

  1. Click [Add Group].

The [Add Group] dialog box is displayed.

  1. Enter the new group name → select what to register from [Show].

Select what to register from among the following:

  • [Person]
  • [Group]
  • [All]

  1. Select person or group entries as members of the new group from the [Available Destinations] list → click [Add].

To remove a member of the selected group, select the person or group entry you want to remove from the [Current Group Members] list → click [Delete].

  • You can select multiple entries by holding down [SHIFT] or [CTRL] on the keyboard and clicking each entry that you want to select.
  1. Enter the keyword of the new group in [Notes].

  1. Click [OK].

The settings are registered.



Importing Address Book Entries

Return to Overview

You can load data from CSV (*.csv) files or Canon Address Book files (*.abk) into the address book.


Remark
  • The display may differ according to the operating system and system environment.
  • To send faxes from computers on the FAX-L3000, an optional network printer kit is required.

  1. Display the [Edit Address Book] sheet.

See "Specifying the Fax Settings Beforehand" on how to display the [Edit Address Book] sheet.

  1. Click [Import].

The [Open] dialog box is displayed.

  1. Select the file to import → click [Open].

Select the type of the file to import from [Files of type]: CSV Files (*.csv), Canon Address Book (*.abk), All Files (*.*)

If you have selected a CSV file, specify the separators used in the file.

The address book is imported, and added to the list.



Exporting Address Book Entries

Return to Overview

You can save data registered in the address book as a CSV (*.csv) file or a Canon Address Book file (*.abk).


Remark
  • The display may differ according to the operating system and system environment.
  • To send faxes from computers on the FAX-L3000, an optional network printer kit is required.

  1. Display the [Edit Address Book] sheet.

See "Specifying the Fax Settings Beforehand" on how to display the [Edit Address Book] sheet.

  1. Click [Export].

The [Save As] dialog box is displayed.

If you have selected [Protect with Password when Exporting Address List] in the [Security Settings] dialog box of the [Special] sheet, a dialog box for entering a password is displayed hen you click [Export]. For details, see the online help. (See the "Viewing the Online Help.")

  1. Enter the file name → click [Save].

Select the type of the file to export from [Save as type]: CSV Files (*.csv) or Canon Address Book (*.abk)

If you have selected a CSV file, specify the separators used in the file.

The specified address book is saved as a file.



Changing the Address Book Export Destination

Return to Overview

You can change the save destination of the address book of the fax driver (the Canon Fax Driver Address Book), or create a new address book.


Remark
  • You cannot access or edit the address book if you do not have access permission (default: Power Users or higher) to the destination folder of the address book. If this is the case, log on as user having access permission to the folder, or click [Specify a Folder] in the [Edit Address Book] sheet, and specify a folder, such as the [My Documents] folder, that you have write permission for as the destination folder of the address book.
  • The display may differ according to the operating system and system environment.
  • To send faxes from computers on the FAX-L3000, an optional network printer kit is required.

  1. Display the [Edit Address Book] sheet.

See "Specifying the Fax Settings Beforehand" on how to display the [Edit Address Book] sheet.

  1. Click [Specify a Folder].

The [Browse for Folder] dialog box is displayed.

  1. Select the folder to save the address book → click [OK].

  • Save the address book file in a folder, such as the [My Documents] folder, where you have write permission.
  1. If you want to create an address book, click [New], or if you want to copy the existing address book to the specified folder, click [Copy].

If an address book already exists in the folder selected in step 3, the following message box will be displayed. If you want to use the existing address book, click [Use as-is], and if you want to use the address book of the fax driver, click [Overwrite].

The address book is created or copied.